Medical Office Coordinator

ENVISION MINDCARE LLC; Miami (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Bonus based on performance

Free food & snacks

Opportunity for advancement

Paid time off

Training & development

Job summary

A healthcare organization in Miami seeks a motivated Office Coordinator to provide clerical and administrative support. Responsibilities include answering calls, scheduling appointments, and maintaining office procedures. Ideal candidates are organized with excellent communication skills and prior experience in similar roles. The position offers opportunities for advancement and a supportive work environment.

Qualifications

• High school diploma/GED; Associate’s degree preferred.
• Previous experience in a similar position.
• Familiarity with office equipment like printers and fax machines.

Responsibilities

• Maintain relevant office procedures.
• Create and maintain an organized filing system.
• Greet and assist patients and visitors.

Skills

Excellent written and verbal communication skills

Highly organized

Time management skills

Basic bookkeeping principles

Computer skills

Education

High school diploma/GED required

Associate's degree or administrative training preferred

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Benefits

• Bonus based on performance
• Free food & snacks
• Opportunity for advancement
• Paid time off
• Training & development

Job Summary

We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Develop, update, and maintain relevant office procedures
• Create and maintain an organized filing system
• Greet and assist patients and visitors as they arrive
• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Perform basic bookkeeping activities
• Contribute to company reports
• Address and resolve customer concerns with a professional attitude

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Office Coordinator or in a similar position
• Understanding of basic bookkeeping principles
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects