Office Coordinator

NEBCO, Inc.; Lincoln, Northern (NE, KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Retirement Plans

PAID Holidays

Insurance Benefits

Wellness Program - with the option of

PAID Time Off

On the Job Training

Job summary

Trafcon, Inc. is seeking an Office Coordinator to support our operations, coordinating office procedures and providing administrative and accounting support. This role emphasizes accuracy, efficiency, and safeguarding confidential information in alignment with company policies.

The position requires basic office skills, payroll assistance, and strong collaboration with HR and Safety teams. Bilingual Spanish/English is a plus, and familiarity with Excel and Word processing is expected.

Qualifications

• High School diploma or GED required.
• At least 1 year related office support experience or training.
• Bilingual Spanish/English is a plus.

Responsibilities

• Performs clerical duties such as ordering supplies, filing, photocopying, and collating.
• Process invoices for accounts payable with signatures and submit for processing.
• Maintains documentation and files ensuring accuracy, compliance and confidentiality.
• Assists in the completion of weekly payroll as needed.
• Collaborates with HR and Safety teams to assist and support related processes and policies.
• Assists with coordination of company meetings and related needs.
• Assists in creating and distributing communications to employees.
• Assists staff on projects that require additional assistance.
• Other duties as assigned.

Skills

Microsoft Excel

Word Processing

Bilingual Spanish/English

Detail oriented

Multi-tasking

Basic math skills

Accounting basics

Education

High School diploma or GED

Tools

Microsoft Excel

Microsoft Word

Job description

Job Summary

Trafcon, Inc. is looking for an Office Coordinator to support our operations! This person will be responsible for organizing and coordinating office procedures, administrative, and accounting support for Trafcon to ensure organizational effectiveness, accuracy and efficiency. Abides by Company Safety Program and Policies, while performing duties safely. This is a confidential employee and must be able to safeguard information that is deemed confidential by the company and management.

Essential Duties and Responsibilities

• Performs clerical duties as needed, such as ordering supplies, filing, photocopying, and collating.
• Process invoices for accounts payable according to department standards with appropriate signatures and submit for processing.
• Maintains documentation and files assuring accuracy, compliance and confidentiality.
• Assists in the completion of weekly payroll as needed.
• Communicates and collaborates with HR and Safety team members to assist and support in various related processes and policies.
• Assists with coordination of company meetings and related needs.
• Assists in creating and distributing communications to employees.
• Assists staff in projects that require additional assistance.
• Other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Education and/or Experience

• High School education or equivalent GED; and
• one year related office support experience and/or training; or
• equivalent combination of education and experience.

Bilingual skills in Spanish/English is a plus.

Certificates, Licenses, Registrations

• Valid NE driver’s license and be insurable under the company’s insurance programs.

Computer Skills

• Demonstrated working knowledge of Excel Spreadsheet software and Word Processing software.
• Will be required to work with industry-specific software, must be capable of learning the software.

Other Skills and Abilities

• Detail orientation and have the ability to multi-task.
• Basic math skills and/or accounting skills required.
• Must understand the confining requirements of the office staff support duties.
• Must be flexible in work assignments.
• Must have excellent collaborative skills and assist the team to establish an efficient, safe, and secure work environment.
• Ability to read, comprehend, and write office and safety procedures, instructions, correspondence, and memos.
• Ability to effectively communicate sensitive information in one-on-one and small group situations to employees of the organization and general public.
• Must have good human relations skills and be able to maintain confidentiality as needed.

Benefits Include

• Retirement Plans
• PAID Holidays
• Insurance Benefits
• Wellness Program - with the opportunity to earn five additional days off
• PAID Time Off
• On the Job Training

Condition of Employment

Candidate is required to meet the above qualifications. Approval of pre-employment reference, background checks and post offer substance testing are required as conditions of employment.

Accessibility

If you need an accommodation as part of the employment process please contact Human Resources at

Phone: Call us at 402-434-1212

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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