Office Manager - MACH-TB

Kratos Defense and Security Solutions; Huntsville (AL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Life/ADD & Short/Long Term Disability

401(k) Savings Plan

Employee Stock Purchase Plan

Paid Time-Off

Holidays

Education Reimbursement

Job summary

Kratos Defense and Security Solutions in Huntsville, AL seeks an Office Manager to oversee daily administrative and operational activities for the MACH-TB office. You will serve as the onsite point of contact for staff, visitors, vendors, and leadership, providing calendar management, reporting, and meeting materials.

The role requires 3–5 years of office experience, strong Microsoft Office skills, and the ability to coordinate events, facilities, and IT coordination.

Qualifications

• High school diploma or GED required; degree preferred.
• 3–5 years of office administration or related experience.
• Proficiency with Microsoft Office suite and Teams.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple priorities with attention to detail.
• Professional judgment and ability to work with executives and teams.
• Ability to handle confidential information appropriately.

Responsibilities

• Manage day-to-day administrative and office operations.
• Serve as onsite point of contact for employees, visitors, vendors, and leadership.
• Provide administrative support including calendars, correspondence, reports, and presentations.
• Coordinate meetings, conference rooms, and executive visits.
• Maintain office supplies, rooms, equipment, and workplace resources.
• Coordinate facility services such as maintenance and security.
• Manage vendor scheduling, documentation, and issue resolution.
• Support purchasing, invoicing, and expense tracking.
• Coordinate shipping and distribution of materials.
• Assist with onboarding, workspace assignments, and IT coordination.
• Maintain organized records and contact/distribution lists.
• Support access procedures with Security and other teams.
• Handle routine office tech issues and coordinate with IT.
• Identify issues and drive improvements to completion.

Skills

Organizational skills

Communication skills

Time management

Customer service

Multitasking

Professional judgment

Discretion with confidential/sensitive

Attention to detail

Education

High school diploma or GED

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

GENERAL SUMMARY

The Office Manager is responsible for the daily administrative and operational management of the MACH-TB Huntsville office at 215 Wynn Drive. This position serves as the primary onsite point of coordination for office operations and provides administrative and executive support to program leadership and personnel.

Job Description

Essential Job Functions

• Manage day-to-day administrative and office operations for the MACH-TB Huntsville office.
• Serve as the primary onsite point of contact for employees, visitors, vendors, building management, and program leadership.
• Provide administrative and executive support, including calendars, correspondence, reports, presentations, and meeting materials.
• Coordinate meetings, conference rooms, customer and executive visits, employee events, and onsite logistics.
• Maintain office supplies, breakroom supplies, conference rooms, common areas, equipment, and workplace resources.
• Coordinate maintenance, cleaning, pest control, utilities, security, repairs, and other facility services.
• Manage vendor and service-provider scheduling, documentation, follow-up, and issue resolution.
• Support purchasing and office expenditures, including requisitions, invoices, expense tracking, and related records.
• Coordinate shipping, receiving, deliveries, and distribution of office and program materials.
• Support onboarding, offboarding, workspace assignments, equipment coordination, facility access, and office moves.
• Maintain organized office records, shared files, contact lists, distribution lists, and administrative information.
• Support visitor, access, and facility procedures in coordination with Security and other functional teams.
• Assist with routine office technology and conference-room troubleshooting and coordinate with IT as needed.
• Handle proprietary, confidential, and sensitive information with appropriate discretion.
• Identify administrative or operational issues, recommend improvements, and independently follow actions through completion.

Experience And Skills

Required Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
• 3–5 years of office administration, office management, executive support, or related experience.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, communication, customer-service, and time-management skills.
• Ability to independently manage multiple priorities with strong attention to detail and follow-through.
• Professional judgment and ability to work effectively with executives, employees, customers, vendors, and cross-functional teams.
• Ability to appropriately handle confidential, proprietary, and sensitive information.

Preferred Qualifications

• Experience supporting government, defense, aerospace, engineering, manufacturing, or technical organizations.
• Experience with facilities, vendors, purchasing, invoices, executive support, or office operations.
• Familiarity with security-conscious or controlled-access environments.
• Experience with travel, expense, procurement, or corporate administrative systems.

Travel

Up to 10% travel may be required.

Work Environment

This position is primarily onsite at the MACH‑TB Huntsville office at 215 Wynn Drive and requires regular interaction with program personnel, leadership, customers, vendors, and service providers.

Job Benefits

• Medical, Dental & Vision Insurance Coverage
• Life/ADD & Short/Long Term Disability Insurance
• 401(k) Savings Plan
• Employee Stock Purchase Plan (ESPP)
• Paid Time-Off (PTO)
• Holidays
• Education Reimbursement

Kratos Defense is an Equal Opportunity Aff…tional Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class. All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.

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