Office Administrator

Ready Mixed Concrete Company; Nebraska; On-site; Full time

Benefits offered by this job

Retirement Plans

PAID Holidays

Insurance Benefits

Wellness Program

PAID Time Off

On the Job Training

Job summary

A leading construction materials provider in Nebraska is seeking an Administrative Support team member. This role includes operating a multiline telephone system, processing payroll and invoices, and assisting with inventory management. The ideal candidate will have a high school diploma and at least six months of related experience. Benefits include retirement plans and paid time off. Experience in administrative support with strong communication skills is a plus.

Qualifications

• High School education or GED required, certificate from college or technical school preferred.
• Six months related experience and/or training; or equivalent combination of education and experience.
• Spanish speaking skills are helpful but not necessary.

Responsibilities

• Serve as the first point of contact by operating a multiline telephone system.
• Support payroll and timekeeping processes.
• Perform billing and invoicing functions.
• Assist with inventory management and end-of-month processes.
• Maintain document management systems.
• Provide administrative support for reports and correspondence.
• Conduct research to resolve discrepancies.

Skills

Attention to detail

Numerical aptitude

Communication skills

Flexibility in work assignments

Education

High School education or GED

Certificate from college or technical school (preferred)

Job description

Ready Mixed Concrete, a NEBCO Company, operates four Ready Mixed plants in Lincoln, Nebraska and 17 plants throughout southeast and central Nebraska, including Auburn, Aurora, Beatrice, Central City, Crete, Fairbury, Falls City, Hebron, Kearney, Nebraska City, Palmyra, Silver Creek, Strang, St. Paul, Syracuse, Tecumseh and York. For more information about Ready Mixed Concrete, visit www.readymixedconcrete.com.

NEBCO, Inc.

NEBCO’s story has been one of longevity, diversity and continued growth. NEBCO is a fourth‑generation, family‑owned and operated business, with more than 1,100 employees spanning 50 locations across Nebraska. Since 1908 NEBCO has grown to become one of Nebraska’s most diversified and successful privately‑owned businesses. For more information about NEBCO, visit www.nebcoinc.com.

Job Summary

This position provides administrative and receptionist support for the business facility, including operating a multiline telephone system to answer and direct incoming calls to appropriate personnel. Responsibilities include supporting business operations through accurate timekeeping and tracking in accordance with established schedules, processing payroll, creating and releasing tickets to invoice products to internal and external customers using Master Builders invoices and delivery tickets, and assisting with end‑of‑month inventory and cycle counts. Also responsible for printing invoices and credits, coding monthly garage charges, and maintaining accurate pricing updates within the system.

Essential Duties and Responsibilities

Abide by all Company Safety Program and Policies, while performing duties safely.

• Serve as the first point of contact for the facility by operating a multiline telephone system, answering and directing incoming calls, and providing general company information to callers.
• Greet and assist on‑site visitors, determine the nature of their business, and direct them to the appropriate personnel or department.
• Support payroll and timekeeping processes, including processing weekly timekeeping for assigned divisions and ensuring accuracy in accordance with established schedules.
• Perform billing and invoicing functions, including creating and releasing tickets to invoice products to internal and external customers using delivery tickets and supporting documentation, and printing invoices and credits from financial system.
• Maintain accurate financial and operational records by coding monthly garage charges, updating pricing in financial system database, and assisting with end‑of‑month reporting activities.
• Assist with inventory management, including supporting end‑of‑month inventory processes and cycle counts.
• Process receivable payments by reviewing and routing checks to the appropriate divisions and handling credit/debit card payments through Converge.
• Maintain document management systems, including ensuring daily tickets are uploaded into OnBase and coordinating with plant locations for completeness and accuracy.
• Provide administrative support by preparing memos, correspondence, reports, and other documents, and assisting with monthly reporting updates for management.
• Conduct research to resolve discrepancies such as missing orders or invoices and support credit processes, including processing new credit applications.
• Perform general clerical and office support duties, including sorting and distributing mail, filing invoices and tickets, photocopying, and maintaining organized records.
• Maintain office operations by ordering and stocking supplies and ensuring the office environment is organized and functional.
• Provide cross‑functional support and backup to other administrative roles, including the Job Account Coordinator, as needed.
• Perform additional duties assigned in support of business operations.
• Other duties as required.

Education and Experience

• High School education or GED required, certificate from college or technical school preferred; and
• six months related experience and/or training; or
• equivalent combination of education and experience.

Certificates, Licenses, Registrations

• None

Other Qualifications

• The person must maintain a good attendance record due to the support role of this position.
• Must have an aptitude for numbers.
• Spanish speaking skills are helpful but not necessary.

Other Skills and Abilities

• Must understand the confining requirements of the receptionist duties.
• Must be flexible in work assignments.

Benefits Include

• Retirement Plans
• PAID Holidays
• Insurance Benefits
• Wellness Program - with the opportunity to earn five additional days off
• PAID Time Off
• On the Job Training

Condition of Employment

Candidate is required to meet the above qualifications. Approval of pre‑employment reference, background checks and post‑offer substance testing are required as conditions of employment.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: Call us at 402-434-1212
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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