Office & Admin Coordinator: Payroll & Compliance Support

NEBCO, Inc.; Lincoln (NE); Híbrido; USD 32.000 - 42.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Retirement Plans

PAID Holidays

Insurance Benefits

Wellness Program - with the option of

PAID Time Off

On the Job Training

Descripción de la vacante

Trafcon, Inc. is seeking an Office Coordinator to support our operations, coordinating office procedures and providing administrative and accounting support. This role emphasizes accuracy, efficiency, and safeguarding confidential information in alignment with company policies.

The position requires basic office skills, payroll assistance, and strong collaboration with HR and Safety teams. Bilingual Spanish/English is a plus, and familiarity with Excel and Word processing is expected.

Formación

• High School diploma or GED required.
• At least 1 year related office support experience or training.
• Bilingual Spanish/English is a plus.

Responsabilidades

• Performs clerical duties such as ordering supplies, filing, photocopying, and collating.
• Process invoices for accounts payable with signatures and submit for processing.
• Maintains documentation and files ensuring accuracy, compliance and confidentiality.
• Assists in the completion of weekly payroll as needed.
• Collaborates with HR and Safety teams to assist and support related processes and policies.
• Assists with coordination of company meetings and related needs.
• Assists in creating and distributing communications to employees.
• Assists staff on projects that require additional assistance.
• Other duties as assigned.

Conocimientos

Microsoft Excel

Word Processing

Bilingual Spanish/English

Detail oriented

Multi-tasking

Basic math skills

Accounting basics

Educación

High School diploma or GED

Herramientas

Microsoft Excel

Microsoft Word

Descripción del empleo

Trafcon, Inc., a NEBCO Company, is based in Lincoln, Nebraska and has become one of the largest traffic control and pavement marking operations in the state. Trafcon manufactures and rents highway traffic control equipment including barricades, signs, warning lights, arrow boards, message panel boards, and other on-site equipment needed during the construction process. Trafcon’s services also include a road striping division and a sign manufacturing division. For more information, visit www.trafconinc.com .

NEBCO, Inc.
NEBCO’s story has been one of longevity, diversity and continued growth. NEBCO is a fourth-generation, family-owned and operated business, with more than 1,100 employees spanning 50 locations across Nebraska. Since 1908 NEBCO has grown to become one of Nebraska’s most diversified and successful privately-owned businesses. For more information about NEBCO, visit www.nebcoinc.com .

Job Summary
Trafcon, Inc. is looking for an Office Coordinator to support our operations! This person will be r esponsible for organizing and coordinating office procedures, administrative, and accounting support for Trafcon to ensure organizational effectiveness, accuracy and efficiency. Abides by Company Safety Program and Policies, while performing duties safely. This is a confidential employee and must be able to safeguard information that is deemed confidential by the company and management.

Essential Duties and Responsibilities include, but are not limited to, the following:

Performs clerical duties as needed, such as ordering supplies, filing, photocopying, and collating.

Process invoices for accounts payable according to department standards with appropriate signatures and submit for processing.

Maintains documentation and files assuring accuracy, compliance and confidentiality.

Assists in the completion of weekly payroll as needed.

Communicates and collaborates with HR and Safety team members to assist and support in various related processes and policies.

Assists with coordination of company meetings and related needs.

Assists in creating and distributing communications to employees.

Assists staff in projects that require additional assistance.

Other duties as assigned.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Education and/or Experience:

• High School education or equivalent GED; and
• one year related office support experience and/or training; or
• equivalent combination of education and experience.

Bilingual skills in Spanish/English is a plus.

Certificates, Licenses, Registrations:

• Valid NE driver’s license and be insurable under the company’s insurance programs.
  

Computer Skills:

• Demonstrated working knowledge of Excel Spreadsheet software and Word Processing software.
• Will be required to work with industry-specific software, must be capable of learning the software.

Other Skills and Abilities:

• Detail orientation and have the ability to multi-task.
• Basic math skills and/or accounting skills required.
• Must understand the confining requirements of the office staff support duties.
• Must be flexible in work assignments.
• Must have excellent collaborative skills and assist the team to establish an efficient, safe, and secure work environment.
• Ability to read, comprehend, and write office and safety procedures, instructions, correspondence, and memos.
• Ability to effectively communicate sensitive information in one-on-one and small group situations to employees of the organization and general public.
• Must have good human relations skills and be able to maintain confidentiality as needed.

Benefits Include

• Retirement Plans
• PAID Holidays
• Insurance Benefits
• Wellness Program - with the opportunity to earn five additional days off
• PAID Time Off
• On the Job Training

Condition of Employment
Candidate is required to meet the above qualifications. Approval of pre-employment reference, background checks and post offer substance testing are required as conditions of employment.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: Call us at 402-434-1212
Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

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