Office Coordinator

Career Group; Larkspur (CA); On-site; USD 48,000 - 51,000; Full time

Job summary

Career Group is seeking a polished Front Office Coordinator for a major private equity client in Larkspur, CA. This onsite contract runs Monday–Thursday, 7:45 AM–4:45 PM, with pay of $35–$37/hour.

The role supports a welcoming office environment and assists investment professionals across time zones. Responsibilities include greeting guests, coordinating complex calendars and travel, managing conference rooms, mail and packages, office supplies, and kitchen operations.

Qualifications

• 2+ years of experience in office coordination, administrative support, hospitality, or a related role.
• Exceptional organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.
• Professional, polished demeanor with outstanding written and verbal communication skills.
• Proficiency with Microsoft Office Suite and Zoom.
• Positive, collaborative attitude with a strong sense of ownership and reliability.

Responsibilities

• Serve as the first point of contact for guests, providing a professional and welcoming front office experience.
• Coordinate complex executive calendars and domestic and international travel arrangements.
• Manage conference room scheduling, visitor registration, and office supply inventory.
• Maintain shared office spaces and oversee kitchen operations, catering, and daily lunch orders.
• Answer and route incoming calls, process mail and packages, and coordinate with vendors.
• Assist with meeting preparation, office events, and occasional personal administrative support for executives.
• Partner with the administrative team to fulfill requests from investment professionals through an internal ticketing system.

Skills

Strong communication

Organizational skills

Microsoft Office

Zoom

Professional demeanor

Tools

Microsoft Office Suite

Zoom

Ticketing system

Job description

Our client, a major private equity company, is seeking a polished, proactive Front Office Coordinator to manage daily front desk operations and provide high-touch administrative support to guests and investment professionals. This role plays a key part in maintaining a welcoming, well-run office environment and ensuring seamless support across multiple time zones.

Please note: This is an onsite, contract role in Larkspur, CA, Monday-Thursday, 7:45 AM-4:45 PM. Pay is 35-37/hour.

Key Responsibilities

• Serve as the first point of contact for guests, providing a professional and welcoming front office experience.
• Coordinate complex executive calendars and domestic and international travel arrangements.
• Manage conference room scheduling, visitor registration, and office supply inventory.
• Maintain shared office spaces and oversee kitchen operations, catering, and daily lunch orders.
• Answer and route incoming calls, process mail and packages, and coordinate with vendors.
• Assist with meeting preparation, office events, and occasional personal administrative support for executives.
• Partner with the administrative team to fulfill requests from investment professionals through an internal ticketing system.

Qualifications

• 2+ years of experience in office coordination, administrative support, hospitality, or a related role.
• Exceptional organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.
• Professional, polished demeanor with outstanding written and verbal communication skills.
• Proficiency with Microsoft Office Suite and Zoom.
• Positive, collaborative attitude with a strong sense of ownership and reliability.

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