Office Coordinator

GoHero Home Services LLC

Knoxville (TN)

On-site

USD 38,000 - 54,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Free Chiropractic Care

Retirement with match

Health Insurance

Dental Insurance

Vision Insurance

Free Life Insurance

Free Short Term Disability Insurance

Free Long Term Disability Insurance

Paid Vacation Off

Paid Holidays Off

Paid Birthday Off

Job summary

GoHero Home Services LLC seeks a highly organized Office Coordinator to support administrative operations in our HVAC-focused team. You will manage calendars, communications, reports, and travel arrangements, ensuring smooth daily functions and reliable service delivery.

The ideal candidate has strong organizational and multitasking skills, proficiency with MS Office and scheduling/CRM software, and a high school diploma or equivalent.

Qualifications

Experience in office administration or coordination, preferably within the HVAC or construction industry.
Excellent organizational and multitasking skills.
Strong communication and interpersonal abilities.
Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with scheduling or CRM software.
Ability to prioritize tasks and work independently.
Attention to detail and problem-solving skills.
High school diploma or equivalent; additional administrative or business certifications are a plus.

Responsibilities

Manage and organize executive’s calendar, scheduling meetings, appointments, and events.
Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
Assist with preparation of reports, presentations, and other documents.
Coordinate travel arrangements, including booking flights, hotels, and transportation.
Organize and maintain confidential files and records.
Serve as a liaison between the executive and internal/external contacts.
Monitor and follow up on projects, tasks, and deadlines.
Perform other administrative duties as assigned by the executive.

Skills

Office administration

Organizational skills

Communication

MS Office

Scheduling/CRM software

Independent work

Attention to detail

Education

High school diploma

Tools

MS Office Suite

Scheduling software

CRM software

Job description

Description

We are seeking a highly organized and proactive Office Coordinator to join our dynamic HVAC company. This role offers an excellent opportunity to be the backbone of our administrative operations, ensuring smooth daily functions and supporting our team in delivering exceptional service to our clients.

Key Responsibilities

Manage and organize executive’s calendar, scheduling meetings, appointments, and events.
Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
Assist with preparation of reports, presentations, and other documents.
Coordinate travel arrangements, including booking flights, hotels, and transportation.
Organize and maintain confidential files and records.
Serve as a liaison between the executive and internal/external contacts.
Monitor and follow up on projects, tasks, and deadlines.
Perform other administrative duties as assigned by the executive.

Skills and Qualifications

Proven experience in office administration or coordination, preferably within the HVAC or construction industry
Excellent organizational and multitasking skills
Strong communication and interpersonal abilities
Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with scheduling or CRM software
Ability to prioritize tasks and work independently
Attention to detail and problem‑solving skills
High school diploma or equivalent; additional administrative or business certifications are a plus

We Are Looking For