Office Coordinator

Mesa Energy Systems, Inc.; Kent (WA); On-site; USD 35,817 - 45,460; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) Savings Plans

80 hours of vacation time

9 paid holidays per year

Job summary

Mesa Energy Systems, Inc. is seeking an Office Coordinator to manage administrative tasks and ensure smooth office operations. The ideal candidate will have at least 3 years of office experience and an Associates Degree, demonstrating strong communication and organizational skills.

The role offers a compensation range of $26 - $33 per hour and a comprehensive benefits package, including medical, dental, and vision coverage, as well as 80 hours of vacation time and 9 paid holidays per year.

Qualifications

• 3+ years of office or administrative experience.
• Ability to handle confidential information with discretion.
• Professional demeanor and presentation required.

Responsibilities

• Answer phone calls and greet visitors.
• Receive and distribute incoming mail.
• Arrange travel accommodations.
• Maintain inventory of office supplies.

Skills

Customer service

Interpersonal skills

Data entry

Microsoft Office

Communication

Education

Associates Degree or equivalent experience

Job description

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

Job Title: Office Coordinator

Principal Duties and Responsibilities

• Answer incoming phone calls and greet visitors, directing them to their appropriate destination.
• Receive and distribute incoming mail and prepare outgoing mail, including certified mail and envelopes.
• Arrange travel accommodations, including airfare, hotel reservations, purchase orders, and per diem.
• Maintain the postage meter, order supplies, and add postage as needed.
• Manage all overnight shipping, including receiving, tracking, and supplies.
• Order and maintain inventory of all office supplies, stationary, business cards, letterhead, and forms.
• Coordinate and order company attire, such as logo shirts and hats.
• Maintain phone and cellular phone lists for the company.
• Manage the training room and order food for meetings.
• Review and break down invoices for office supplies and stationery.
• Manage receipts related to P Card expenses and processing.
• Arrange courier services and coordinate all blueprints pick-up and deliveries.
• Coordinate janitorial and maintenance needs, including plumbing, cleaning, and office plants.
• Manage the main fax machine and distribute all faxes.
• Additional responsibilities as assigned, such as providing support for dispatch operations or assisting with accounting clerical tasks.

Job Specifications

• Associates Degree preferred or equivalent experience.
• 3+ years of office or administrative experience.
• Basic computer and data entry skills.
• Experience with Microsoft Office preferred.
• Excellent customer service and interpersonal skills.
• Strong written and communication skills.
• Ability to handle confidential information with discretion and dependability.
• Ability to effectively prioritize tasks.
• Professional demeanor and presentation required.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Compensation

Compensation Range: $26 - $33 per hour

Benefits

We are committed to our employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, Roth Retirement Savings Plan, Deferred Compensation, and employee assistance and wellness programs. Employees will also receive 80 hours of vacation time, 56 hours of sick time, and 9 paid company holidays per calendar year.