OFFICE COORDINATOR

Socket.dev; Itasca (IL); On-site; USD 34,000 - 46,000; Full time

Job summary

Socket.dev in Itasca, Illinois, is seeking a friendly, detail-oriented receptionist/office coordinator to manage the front desk and support HR and facilities. This full-time role involves answering phones, greeting visitors, coordinating with departments, assisting HR, planning employee events, arranging meeting spaces, catering, and translating documents into Spanish.

The position requires strong Microsoft Office skills, bilingual English/Spanish communication, and the ability to multitask in a

Qualifications

• Associate’s degree in a related field preferred.
• Bilingual English and Spanish communication skills.
• Proficiency in Microsoft Office required.
• Experience coordinating across departments in an office setting.
• Prior front desk/reception experience preferred.
• Administrative HR experience a plus.
• Positive attitude with flexibility and patience.
• Ability to manage multiple tasks and meet deadlines.
• Strong verbal and written communication.
• Excellent attention to detail and organization.
• Dependable with strong follow-through.
• Willingness to support a busy team with shifting priorities.
• Prolonged sitting and computer work; occasional lifting up to 10 pounds.

Responsibilities

• Answers phones, greets visitors, distributes mail, and maintains office supplies inventory.
• Coordinates with staff from other departments to address facility needs promptly.
• Provides clerical and administrative support to Human Resources.
• Supports Sales Coordinator and HR on employee engagement events.
• Prepares meeting spaces and handles conference room calendar requests.
• Assists in greeting clients and visitors for a seamless experience.
• Handles catering and refreshment arrangements as needed.
• Manages daily deposits, files invoices, and sorts weekly paychecks.
• Assists with translating documents into Spanish.
• Executes special projects and other duties as assigned.

Skills

Bilingual English/Spanish

Microsoft Office

Cross-functional coordination

Front desk experience

HR admin experience

Attention to detail

Organizational skills

Multi-tasking

Education

Associate’s Degree in related field

Job description

Description

POSITION SUMMARY

This position will manage the reception area while serving as the first point of contact for callers and visitors.

HOURS

8:30 am to 5:00 pm Monday through Friday with the ability to work overtime as needed.

LOCATION

Itasca, Illinois

KEY RESPONSIBILITIES

• Provides general office administration support, including answering phones, greeting visitors, distributing mail and maintaining the inventory, storage and purchasing of office supplies.
• Maintains an ongoing dialogue and working relationship with staff from other departments to ensure facility needs and problems are quickly communicated, identified, and resolved.
• Provides clerical and administrative support to the Human Resources Department.
• Assists the Sales Coordinator and HR by serving on the employee engagement committee to plan functions that celebrate employee milestones/achievements and special projects/events.
• Prepares meeting spaces for customer and employee use – handles all conference room calendar requests.
• Assists in greeting clients and visitors, ensuring they have a seamless and professional experience.
• Handles catering and refreshment arrangements as needed.
• Responsible for daily deposits, filing invoices, and organizing/sorting weekly paychecks.
• Assists with translating documents into Spanish.
• Completes special projects and other duties as assigned.

Requirements

REQUIREMENTS AND QUALIFICATIONS

• Associate’s Degree in related field preferred.
• Ability to professionally communicate verbally and in writing in both English and Spanish.
• Proficiency in Microsoft Office required.
• Prior experience coordinating through multiple departments in an office setting preferred.
• Previous front desk/reception experience preferred.
• Administrative experience in Human Resources a plus.
• Must have a positive attitude with the ability to remain flexible and patient.
• Ability to prioritize multiple tasks and projects to ensure each is completed correctly and in a timely manner.
• Solid verbal and written communication skills in person, on the phone, and via email.
• Strong attention to detail and organization skills.
• Dependable with strong follow-through.
• Flexibility and willingness to do whatever is needed to the assist a busy team with shifting priorities.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times.

CORE VALUES

• Reliable worker.
• Does what he/she says.
• Cares for the customer (clients and other co-workers).
• Strives for win-win.
• Helps others succeed.Have fun and wants to grow individually and as a company.