Office Coordinator

Marsh McLennan Agency; Lubbock (TX); On-site; USD 28,000 - 38,000; Full time

Job summary

Marsh McLennan Agency seeks a professional Receptionist to welcome clients and manage front desk operations in the Lubbock office. You will coordinate meetings, manage calendars, and handle confidential information with discretion.

The role requires strong organizational skills, calm under pressure, and proficiency with Word, Excel and PowerPoint. You will contribute to a welcoming, professional environment for colleagues and clients.

Qualifications

• Must be highly organized and able to work independently.
• Detail-oriented and very efficient.
• Flexible and have a great attitude.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficient in Word, Excel and PowerPoint.

Responsibilities

• Serves as the primary person for the front desk/switchboard.
• Coordinate technology requests for client meetings.
• Distribute time sensitive communication materials to appropriate service teams.
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients; Check voicemail from General Mailbox.
• Reserve conference rooms for meetings and schedule appointments.

Skills

Organizational skills

Attention to detail

Adaptability

Multitasking

Communication skills

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

JOB TITLE: Receptionist

JOB TYPE: FLSA Non-Exempt

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Serves as primary person for the front desk/switchboard
• Coordinate technology requests for client meetings
• Distribute time sensitive communication materials to appropriate service teams
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients; Check voicemail from General Mailbox
• Reserve conference rooms for meetings
• Schedule meetings and appointments
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Submit building maintenance requests
• Catering orders for internal meetings
• Provide exceptional customer service and assist colleagues and clients whenever necessary
• Culture ambassador and promote office morale
• Other duties as assigned

REQUIREMENTS:

• Must be highly organized and able to work independently
• Must be detail-oriented and very efficient
• Must be flexible and have a great attitude
• Must have the ability to manage multiple projects and priorities in a fast-paced environment
• Must have excellent verbal and written communication skills
• Must have proficient in Word, Excel and PowerPoint