Office Coordinator

Innovative Career Resources & Staffing; Irvine (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

A privately-owned tool manufacturer in Irvine is seeking an Office Coordinator for full-time employment. The role involves providing front office support, managing office supplies, and assisting with HR functions. Ideal candidates will have 1-2 years of relevant experience, strong communication skills, and proficiency in Microsoft Office.

Benefits

Vision insurance

401(k)

Medical insurance

Qualifications

• 1-2 years of relevant work experience required.
• Fluency in written and spoken English; bilingual in Spanish is a plus.
• Professional, friendly demeanor maintaining a corporate image.

Responsibilities

• Provide front office support functions including greeting guests and directing customers.
• Purchase and source office supplies for all departments.
• Operate and maintain office equipment such as printers and phones.

Skills

Effective communication skills

Attention to detail

Problem-solving skills

Multi-tasking

Active listening

Education

High School Diploma or GED

Tools

Microsoft Office

SAP

Job description

6 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Innovative Career Resources & Staffing provided pay range

This range is provided by Innovative Career Resources & Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$22.00/hr - $23.50/hr

Direct message the job poster from Innovative Career Resources & Staffing

A privately-owned tool manufacturer located in Irvine is looking to hire an Office Coordinator on a full time, direct hire basis. The Office Coordinator & Administrative Support Specialist’s primary function is to provide all front office support functions, including greeting guests, directing customers, operating the switchboard, coordinating meetings, maintaining office supplies, and handling general office duties such as filing, data entry, and document organization. The role also requires maintaining confidentiality of sensitive information.

The Office Coordinator will be responsible for:

• Purchasing and sourcing office supplies and goods for all departments.
• Sourcing and submitting new vendor requests and supporting basic office accounting duties with the accounting team.
• Operating and maintaining office equipment such as printers, phones, and scanners.
• Utilizing Envoy Front Office Virtual Desk to greet and direct customers.
• Managing the company switchboard via Ring Central to answer and route calls.
• Data entry using SAP for office orders.
• Supporting HR functions such as filing, document control, and assisting with corporate events.
• Organizing and distributing company mail.
• Setting up tables and chairs for company events and meetings as needed.
• Performing additional duties as assigned.

Requirements:

• 1-2 years of relevant work experience (required).
• Fluency in written and spoken English; bilingual in Spanish is a plus.
• Effective communication skills to interact at all organizational levels.
• Professional, friendly demeanor maintaining a corporate image.
• Strong phone skills and active listening abilities.
• Ability to multi-task, prioritize, and manage time effectively.
• Attention to detail, positivity, and proven problem-solving skills.
• At least 18 years old and authorized to work in the US.
• High School Diploma or GED required.
• Proficiency with Microsoft Office programs including Word, Excel, and Outlook.
• Energetic, punctual, professional, and committed to confidentiality.

Additional Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Industrial Machinery Manufacturing and Manufacturing

Referrals increase your chances of interviewing at Innovative Career Resources & Staffing by 2x.

Inferred Benefits

Vision insurance, 401(k), Medical insurance

Get notified about new Office Coordinator jobs in Irvine, CA.