Office Coordinator

The New Home Company Inc.; Irvine (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

A leading homebuilder is seeking an Office Coordinator to manage office operations and provide administrative support. The ideal candidate will have strong communication skills, attention to detail, and a customer-focused attitude. This role offers a competitive salary, benefits, and the opportunity to work in a dynamic environment.

Benefits

Medical, dental, and vision coverage

Paid time off

401(k) plan with employer matching

Wellness incentives

Qualifications

• 1-2 years of applicable professional experience required.
• Excellent verbal and written communication skills required.
• Detail-oriented with strong organizational skills.

Responsibilities

• Greet guests and assist visitors in a friendly manner.
• Manage office supplies and maintain office appearance.
• Answer the main phone line and connect callers.

Skills

Communication

Organization

Customer Service

Problem Solving

Tools

Word

Excel

PowerPoint

Job description

New Home Co. is a new generation homebuilder focused on the design, construction, and sale of innovative and consumer-driven homes across major metropolitan areas in Arizona, California, Colorado, Oregon, Texas, and Washington. Our commitment to excellence has earned us industry-wide recognition, including 2019 Builder of the Year by Professional Builder and the fastest-growing private builder in the country by Home Builder Executive in 2024.

As a proud recipient of the 2025 USA Today’s Top Workplace award, we believe that PEOPLE matter. The strength of our homes is built upon a foundation of focused, energized, and dedicated team members. Our goal is to provide a workplace where you are successful in doing the best work of your life. Join our team, and let’s Move Forward together.

Check out NWHM's 2023 Corporate Sustainability Report

Position Job Title:

Office Coordinator

FLSA Status:

Hourly Non-Exempt

Job Location:

Office

Position Summary

Greet guests, answer the main phone line, assist visitors in a friendly and welcoming manner while maintaining the general office appearance, handling mail, and assisting with administrative requests. May provide administrative support related to People, AP, and Escrow functions as time permits.

Essential Duties and Responsibilities

Include the following, but other duties may be assigned:

• Demonstrate a positive and friendly demeanor and actively welcome team members and guests as they arrive.
• Greet guests and notify internal team members of visitor arrivals.
• Open and distribute mail daily.
• Answer the main phone line and connect callers with appropriate internal contacts or take messages as needed.
• Validate visitor parking.
• Maintain current files for all designated documents.
• Order business cards for new and existing employees.

Office Coordinator Responsibilities

• Order and stock office supplies for corporate and Southern California divisions.
• Manage and maintain office appearance and operations, including common areas such as the kitchen and copy room, ensuring they are always stocked and clean.
• Manage and maintain kitchen supplies and appearance, stock beverages and snacks, run dishwasher, and clean refrigerator weekly.
• Manage and maintain conference room appearance and assist with scheduling conflicts.
• Process POs for G&A.
• Coordinate and manage office maintenance and repair requests.
• Ensure new hires are set up on their first day with site access (if applicable), nameplate in workspace, desk cleaned, and supplies stocked.
• Assist with planning and event coordination.

Managerial Responsibility: This position does not supervise other employees.

Position Qualifications

• 1-2 years of applicable professional experience required.
• Maintain a positive attitude within all facets of the company.
• Excellent verbal and written communication skills required.
• Ability to manage confidential information professionally and discreetly.
• Customer-focused with the ability to assist and guide employees professionally and kindly.
• Detail-oriented with strong organizational skills and ability to meet deadlines.
• Proficient in Word, Excel, and PowerPoint.
• Excellent analytical and problem-solving skills.
• Good judgment in handling multiple priorities and open-ended tasks, keeping management informed of issues and statuses.

Base Salary:

The expected base salary range for this position is between $55,000 and $65,000 per year, depending on experience and skills. Salary is paid bi-weekly. The position is also eligible for an annual bonus based on performance.

Benefits:

Includes medical, dental, and vision coverage, paid time off, disability, parental and military leave, life and disability insurances, a 401(k) plan with employer matching, and wellness incentives.

Physical Requirements:

Requires the ability to bend, lift 1-25 pounds, reach, see, stand, sit, hear, type, and talk. The work environment is a corporate office with low to moderate noise levels.

These statements describe the general nature of the job and are not exhaustive. Reasonable accommodations may be provided for individuals with disabilities.