Office Coordinator

White Mountain Cable Construction; Hudson (MA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Weekly paychecks

Paid time off

Parental leave and holidays

401(k) with company match

Stock Purchase Plan

Education reimbursement

Legal insurance

Discounts on gym memberships

Job summary

White Mountain Cable Construction is seeking an organized Office Coordinator to support a telecom construction field office. You will manage phones, emails, filing, and project paperwork while serving as a central hub between field crews, project managers, customers, vendors, and the corporate office.

The ideal candidate will be detail-oriented, able to handle multiple priorities in a fast-paced environment, and comfortable using SAP and Microsoft Office.

Qualifications

• High school diploma or equivalent; business admin/courses a plus.
• 2+ years in administrative or office coordination roles in construction or project support.
• Experience with SAP preferred.
• Proficient with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Assist daily operations of the field office including phones, email, filing.
• Maintain organized electronic and physical project files.
• Prepare, format, distribute, and track project documents.
• Provide administrative support to Project Managers, Construction Managers, Superintendents, and field personnel.
• Track project documentation, including work orders, permits, inspection records, daily reports, material deliveries, and closeout documentation.
• Collect and organize daily field reports, timesheets, production reports, photographs, and other field documentation.
• Assist with preparation and processing of purchase orders, invoices, change orders, and subcontractor documentation.
• Performing other various clerical duties as assigned by Supervisor

Skills

Organizational skills

Time management

Attention to detail

Communication

Multitasking

Independent worker

Education

High school diploma or equivalent

Business administration coursework (preferred)

Tools

SAP

Microsoft Excel

Job description

Discover a more connected career The Office Coordinator provides administrative and operational support to a telecom construction field office, helping ensure that projects, field personnel, subcontractors, vendors, and office activities run efficiently. This position serves as a key point of communication between field crews, project management, customers, vendors, and the corporate office.

Discover a more connected career The Office Coordinator provides administrative and operational support to a telecom construction field office, helping ensure that projects, field personnel, subcontractors, vendors, and office activities run efficiently. This position serves as a key point of communication between field crews, project management, customers, vendors, and the corporate office. The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced construction environment, and able to manage multiple priorities while maintaining accurate records and documentation.

Connecting You To Great Benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What You’ll Do

• Assist with daily operations of the field office, including phones, email, correspondence, filing, and general administrative duties.
• Maintain organized electronic and physical project files.
• Prepare, format, distribute, and track project-related documents and correspondence.
• Provide administrative support to Project Managers, Construction Managers, Superintendents, and field personnel.
• Track project documentation, including work orders, permits, inspection records, daily reports, material deliveries, and closeout documentation.
• Collect and organize daily field reports, timesheets, production reports, photographs, and other field documentation.
• Assist with preparation and processing of purchase orders, invoices, change orders, and subcontractor documentation.
• Performing other various clerical duties as assigned by Supervisor

What You’ll Need

• High school diploma or equivalent required; additional education in business administration, construction management, or a related field is a plus.
• 2+ years of administrative, office coordination, construction administration, or project support experience preferred.
• Experience with SAP is preferred. Familiarity with SAP systems, processes, and applications is a plus
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to learn and work with project management, document management, timekeeping, and construction software.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Professional and effective communication with employees, customers, subcontractors, and vendors.
• Ability to work independently while also functioning effectively as part of a field operations team.

IND1

Why grow your career with us

Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together

Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.