Office Coordinator

Internetwork Expert; Houston (TX); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Wellness Resources

Paid Time Off

Short Term & Long Term Disability

Free Food & Snacks

Retirement Plan

Life Insurance

Job summary

Sparx is seeking an Office Coordinator to support our growing team of engineers and scientists in Houston. This role blends reception, hospitality, and office coordination, serving as the first impression for clients, visitors, and employees.

You will create a warm, organized environment that helps projects run smoothly. You will handle front desk duties, scheduling, and supplies, and you will work closely with leadership to maintain a welcoming, efficient workspace that reflects our technical

Qualifications

• Previous experience in office administration, hospitality, or related field.
• Ability to prioritize and multitask with strong organizational skills.
• Confident verbal communication and discretion with confidential information.
• Comfort with Microsoft Outlook, Teams, Word, and Excel.

Responsibilities

• Greet and assist onsite guests at the front desk.
• Answer inbound telephone calls, screen and direct to internal staff.
• Receive deliveries and route to the right person.
• Manage office supplies, snacks, drinks, and coffee inventory.
• Plan and coordinate employee events and celebrations.
• Maintain a clean, welcoming workplace and organize common areas.
• Develop methods to improve office efficiency and organization.
• Support owners with a range of day-to-day needs.

Skills

Friendly demeanor

Office administration

Multitasking

Attention to detail

Confidentiality

Verbal communication

Observation for improvement

Tools

Microsoft Outlook

Teams

Word

Excel

Job description

WE ARE SEEKING an Office Coordinator to support our growing team of engineers and scientists. This role is a blend of reception, hospitality, and office coordination. You will be the first impression for clients, visitors, and employees, using your engaging and friendly personality to make everyone feel welcomed and comfortable.

A good part of this job is simply being a warm, approachable presence in a building full of technical professionals. The right person takes ownership of this office. You'll notice the coffee is out before anyone mentions it, keep the common spaces in good shape, and be the friendly, steady presence people are glad to see when they come through the door. The person in this role helps set the tone of the office day to day, and that matters to us.

RESPONSIBILITIES

• Greet and assist onsite guests
• Answer inbound telephone calls, screen, and direct calls to internal employees
• Receive deliveries at the front desk and route them to the right person
• Manage inventory and purchasing of office supplies, along with kitchen snacks, drinks, and coffee
• Plan and coordinate employee events such as birthdays, team lunches, and the annual Christmas party
• Help maintain a clean, organized, and welcoming workplace
• Develop and implement organizational methods around the office
• Keep common areas, conference rooms, and kitchens tidy and stocked. We are engineers, and we are not always great at cleaning up after ourselves
• Assist the owners with a wide range of day-to-day needs

• Friendly and welcoming demeanor
• Previous experience in office administration, hospitality, or a related field
• Ability to prioritize and multitask
• Excellent organization skills and attention to detail
• Confident verbal communication skills
• Discretion and sound judgment in handling confidential information, as you will be around clients and project details that must "stay in the building"
• Comfort with Microsoft Outlook, Teams, Word, and Excel
• Ability to observe and identify methods to improve office efficiency

At Sparx, we move quickly and work on a wide variety of projects. Our engineers are challenged daily, and this role keeps the office running smoothly so they can stay focused on the technical work. If you're someone who notices what needs doing and takes care of it without being asked, you'll do well here.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term & Long Term Disability
• Free Food & Snacks
• Wellness Resources