Office Coordinator

Ultimate Staffing; Fort Lauderdale (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Ultimate Staffing is seeking an Office Assistant / Receptionist for our Fort Lauderdale office. This full-time, in-office role supports construction administration, schedules, and front desk operations.

You will answer calls, greet visitors, manage calendars, and assist with project documentation. Proficiency in MS Office and multitasking are essential, with QuickBooks/Salesforce/Procore a plus. Join a team-focused environment offering stability and growth opportunities.

Qualifications

• Experience as Office Assistant or Receptionist in construction preferred.
• Strong customer service and multitasking skills.
• Proficiency with MS Office, including Outlook, Word, and Excel.
• Exposure to QuickBooks, Salesforce, and Procore is a plus.
• Reliable, professional, detail-oriented, and team-focused.

Responsibilities

• Answer and direct incoming phone calls.
• Greet customers, vendors, and visitors.
• Dispatch field personnel and coordinate schedules.
• Manage calendars, appointments, and office communications.
• Perform data entry and maintain accurate records.
• Prepare, scan, file, and organize documents.
• Assist with job tracking, project documentation, and general office administration.
• Support project managers and operations teams with clerical tasks.
• Maintain a professional and organized front office environment.

Skills

Customer service

Multitasking

Organizational skills

Communication

Team player

Tools

Microsoft Office

Outlook

Excel

Word

QuickBooks

Salesforce

Procore

Job description

Office Assistant / Receptionist - Fort Lauderdale, FL | Full-Time | 100% In Office

Join an established and growing construction company serving South Florida. We offer a stable work environment, a collaborative team culture, and long-term career stability for administrative professionals who take pride in keeping operations organized and running smoothly.

Schedule: Monday-Friday, either 7:00 AM - 4:00 PM or 8:00 AM - 5:00 PM

Responsibilities

• Answer and direct incoming phone calls
• Greet customers, vendors, and visitors
• Dispatch field personnel and coordinate schedules
• Manage calendars, appointments, and office communications
• Perform data entry and maintain accurate records
• Prepare, scan, file, and organize documents
• Assist with job tracking, project documentation, and general office administration
• Support project managers and operations teams with clerical tasks
• Maintain a professional and organized front office environment

Qualifications

• Strong tenure and proven experience in an Office Assistant, Administrative Assistant, Receptionist, Dispatcher, or Construction Administrator role required
• Construction, contractor, or trades industry experience strongly preferred
• Excellent customer service, communication, and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Exposure to QuickBooks, Salesforce, and Procore is a plus
• Reliable, professional, detail-oriented, and team-focused

Competitive compensation offered based on experience.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.