In-Office Construction Admin Coordinator

Ultimate Staffing; Fort Lauderdale (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

Ultimate Staffing is assisting a well-established client in the construction industry in Fort Lauderdale by seeking an Administrative Coordinator. This role supports project managers, executives, and field teams with project coordination, document control, scheduling, and office administration to ensure smooth day-to-day operations.

The position is 100% in-office, Monday through Friday in Fort Lauderdale, requiring 5+ years in related roles and proficiency with Microsoft Office and project

Qualifications

• 5+ years of experience in Administrative Assistant, Office Coordinator, Office Manager, or Project Coordinator roles.
• Experience in construction, contracting, engineering, real estate, or project-based industries preferred.
• Proficiency in Microsoft Office and project management tools (Procore preferred).

Responsibilities

• Provide administrative support to project managers, executives, and construction teams.
• Manage calendars, scheduling, and meeting coordination across multiple projects.
• Coordinate construction project documentation, including permits, submittals, RFIs, and compliance tracking.
• Assist with billing, invoicing, collections, and expense reporting.
• Maintain subcontractor and vendor records, including insurance certificates, contracts, and compliance documentation.
• Act as a key point of contact for clients, vendors, inspectors, and internal teams.
• Prepare and manage reports, correspondence, and project documentation.
• Maintain document control systems and organized filing processes.
• Support office operations, including supplies, equipment, and vendor coordination.

Skills

Multitasking

Organization

Communication

Customer Service

Microsoft Office

Tools

Procore

Job description

Ultimate Staffing is assisting a well-established client in the construction industry in Fort Lauderdale by seeking an Administrative Coordinator. This role supports project managers, executives, and field teams with project coordination, document control, scheduling, and office administration to ensure smooth day-to-day operations.

The position is 100% in-office, Monday through Friday in Fort Lauderdale, requiring 5+ years in related roles and proficiency with Microsoft Office and project