Construction Office Coordinator - In-Office

Ultimate Staffing; Fort Lauderdale (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Ultimate Staffing is seeking an Office Assistant / Receptionist for our Fort Lauderdale office. This full-time, in-office role supports construction administration, schedules, and front desk operations.

You will answer calls, greet visitors, manage calendars, and assist with project documentation. Proficiency in MS Office and multitasking are essential, with QuickBooks/Salesforce/Procore a plus. Join a team-focused environment offering stability and growth opportunities.

Qualifications

• Experience as Office Assistant or Receptionist in construction preferred.
• Strong customer service and multitasking skills.
• Proficiency with MS Office, including Outlook, Word, and Excel.
• Exposure to QuickBooks, Salesforce, and Procore is a plus.
• Reliable, professional, detail-oriented, and team-focused.

Responsibilities

• Answer and direct incoming phone calls.
• Greet customers, vendors, and visitors.
• Dispatch field personnel and coordinate schedules.
• Manage calendars, appointments, and office communications.
• Perform data entry and maintain accurate records.
• Prepare, scan, file, and organize documents.
• Assist with job tracking, project documentation, and general office administration.
• Support project managers and operations teams with clerical tasks.
• Maintain a professional and organized front office environment.

Skills

Customer service

Multitasking

Organizational skills

Communication

Team player

Tools

Microsoft Office

Outlook

Excel

Word

QuickBooks

Salesforce

Procore

Job description

Ultimate Staffing is seeking an Office Assistant / Receptionist for our Fort Lauderdale office. This full-time, in-office role supports construction administration, schedules, and front desk operations.

You will answer calls, greet visitors, manage calendars, and assist with project documentation. Proficiency in MS Office and multitasking are essential, with QuickBooks/Salesforce/Procore a plus. Join a team-focused environment offering stability and growth opportunities.