Entry-Level Legal Administrative Assistant

Beacon Hill; St. Louis (MO); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Employer-paid medical, dental, and vis

STD and LTD coverage

401(k) with profit-sharing

PTO bank 16 days annually

Professional growth opportunities

Job summary

Beacon Hill is seeking an Entry-Level Legal Administrative Assistant to be the first point of contact for clients, visitors, and business partners. The role offers a $45,000-$55,000 annual salary and onsite hours Monday–Friday, 8:00 AM–5:00 PM, in Missouri.

In this highly visible position, you will greet clients, answer calls, manage calendars, prepare legal documents, and provide essential administrative support to attorneys and staff.

Qualifications

• Previous administrative, customer service, receptionist, or office support experience preferred.
• Interest in pursuing a career within the legal field.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
• Excellent organizational skills and attention to detail.
• Ability to multitask and manage competing priorities in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.
• Dependable, proactive, and team-oriented approach.

Responsibilities

• Greet clients, visitors, and vendors in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls.
• Maintain conference rooms and coordinate meeting setup and logistics.
• Manage incoming and outgoing mail, packages, and deliveries.
• Assist with scheduling appointments, meetings, and calendar coordination.
• Prepare, edit, format, and proofread legal correspondence and documents.
• Support attorneys and staff with administrative and clerical projects.
• Follow up with clients regarding appointments, documentation, and routine requests.
• Maintain physical and electronic files, ensuring accuracy and organization.
• Assist with data entry, document management, and records maintenance.
• Order office supplies and help support daily office operations.
• Handle confidential information with professionalism and discretion.
• Provide exceptional customer service while representing the firm in person and over the phone.

Skills

Administrative experience

Customer service

Microsoft Office

Organizational skills

Communication skills

Tools

Microsoft Word

Excel

Outlook

Job description

Salary: $45,000-$55,000 annually
Location: Onsite (Monday-Friday, 8:00 AM-5:00 PM)

Beacon Hill Legal is partnering with a respected law firm to identify an Entry-Level Legal Administrative Assistant to serve as the first point of contact for clients, visitors, and business partners. This is an excellent opportunity for an organized, professional, and detail-oriented individual looking to build a long-term career within the legal industry.

In this highly visible role, you will be the face and voice of the firm, ensuring a welcoming and professional experience for clients while providing administrative and legal support to attorneys and staff.

Responsibilities

• Greet clients, visitors, and vendors in a professional and courteous manner
• Answer, screen, and direct incoming phone calls
• Maintain conference rooms and coordinate meeting setup and logistics
• Manage incoming and outgoing mail, packages, and deliveries
• Assist with scheduling appointments, meetings, and calendar coordination
• Prepare, edit, format, and proofread legal correspondence and documents
• Support attorneys and staff with administrative and clerical projects
• Follow up with clients regarding appointments, documentation, and routine requests
• Maintain physical and electronic files, ensuring accuracy and organization
• Assist with data entry, document management, and records maintenance
• Order office supplies and help support daily office operations
• Handle confidential information with professionalism and discretion
• Provide exceptional customer service while representing the firm in person and over the phone

Qualifications

• Previous administrative, customer service, receptionist, or office support experience preferred
• Interest in pursuing a career within the legal field
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel
• Excellent organizational skills and attention to detail
• Ability to multitask and manage competing priorities in a fast-paced environment
• Professional demeanor and strong interpersonal skills
• Dependable, proactive, and team-oriented approach

Benefits

The firm offers a comprehensive benefits package, including:

• Employer-paid medical, dental, and vision insurance premiums
• Short-Term Disability (STD) and Long-Term Disability (LTD) coverage
• 401(k) with profit-sharing opportunities
• Paid Time Off (PTO) bank beginning at 16 days annually
• Opportunity for professional growth and development within a supportive legal environment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)