Office Coordinator

Weiss Asset Management; Boston (MA); On-site; USD 80,000 - 110,000; Full time

Job summary

Weiss Asset Management, located in Boston, is seeking an Office Coordinator to enhance office operations and employee experience. The ideal candidate will showcase strong communication and organizational skills while executing day-to-day processes and delivering exceptional hospitality services.

Responsibilities include maintaining a welcoming office environment, coordinating meetings, and managing logistics. The position offers a salary between $80k and $110k, depending on experience. This role is a great fit for those who thrive in collaborative settings and prioritize ethical decision-making.

Qualifications

• Previous experience in customer service or hospitality is required.
• Experience in office operations or a related field.
• Strong work ethic and excellent organizational skills.

Responsibilities

• Execute day-to-day office processes and services.
• Greet clients and visitors with front-office hospitality.
• Assist with travel booking, meeting coordination, and event logistics.
• Maintain a tidy and organized office environment.
• Restock supplies and manage lunch setup tasks.
• Contribute to the refinement of office processes and policies.

Skills

Excellent communication skills

Organizational skills

Problem-solving

Attention to detail

Customer service experience

Job description

Office Coordinator

Boston, Massachusetts, United States

Weiss Asset Management (WAM), a Boston-based investment firm, is seeking an Office Coordinator to join a dynamic team focused on office operations and employee experience. Successful applicants will be creative problem-solvers and self-starters willing to contribute to all aspects of the firm. We are looking for someone with a strong work ethic, excellent communication and organizational skills, and a sharp eye for detail.

Previous experience in customer service or hospitality is required. The ideal candidate brings prior experience in office operations or a related field, takes pride in maintaining a high-quality employee experience, and is comfortable owning responsibilities end-to-end within a collaborative team environment.

Responsibilities

• Execute day-to-day office processes and services that support a productive, organized, and welcoming work environment.
• Greet clients and visitors and deliver front-office hospitality services, ensuring a consistently professional and welcoming experience.
• Assist with travel booking, meeting coordination, and event logistics.
• Maintain a tidy and organized office environment, managing essential day-to-day upkeep tasks.
• Restock supplies and manage lunch setup to support the smooth running of daily office needs.
• Contribute to the ongoing refinement of office processes and policies to ensure consistency with firm standards.

Base Salary: $80k-$110k per year, depending on experience. Actual offer will reflect your specific skills, years of relevant experience, and fit for the role. It is unlikely that all new hires will start at the top of this range.

WAM is a fit for you if

• You enjoy a collaborative environment, where decisions are made in diverse teams. At WAM, all employees can expect to work directly with members of other departments representing a range of backgrounds.
• You work well in a flat structure and are comfortable voicing dissenting opinion. Talent and work ethic will dictate what you can achieve at WAM, as evidenced by the fact that our president and the majority of our managing directors began their careers here as interns.
• You are driven to constantly learn, improve, and make rational decisions based in fact and data, and you welcome receiving feedback as well as sharing knowledge with others.
• You prioritize acting ethically in all situations.

WAM is an equal opportunity employer. Women, minorities, people with disabilities, and veterans are encouraged to apply.