Executive Assistant

Wellington Management; Boston (MA); Hybrid; USD 60,000 - 110,000; Full time

Benefits offered by this job

Retirement plan

Health and wellbeing

Dental coverage

Vision coverage

Life and disability insurance

Paid time off

Job summary

Wellington Management is seeking an Executive Assistant to deliver high‑quality administrative and operational support to assigned investors and investment teams. The role requires strong judgment, discretion, organization, and the ability to manage competing priorities with limited direction.

The ideal candidate is proactive, composed under pressure, and tech‑savvy, with an interest in understanding business context behind meetings and client activity.

Qualifications

• 3+ years administrative experience in professional services or financial services.
• Experience supporting multiple stakeholders with competing priorities and complex scheduling.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and OneNote; interest in AI tools.

Responsibilities

• Manage complex calendars with prioritization and forward planning.
• Coordinate internal and external meetings including logistics and follow-ups.
• Arrange domestic and international travel with itineraries and changes.
• Prepare meeting materials, research, and reporting for investors and teams.
• Use firm tools to create scalable workflows and improve visibility.
• Maintain email, task tracking, and records with reliable processes.
• Build relationships with investors, assistants, partners, and vendors.
• Provide cross-coverage and back-up support as needed.

Skills

Administrative experience

Stakeholder support

Outlook/Teams/Office

Attention to detail

Independent worker

Collaborative

Flexibility

AI productivity tools

Tools

Outlook

Teams

Word

Excel

PowerPoint

OneNote

Job description

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long‑term view that aligns our perspectives with those of our clients.

About the Role

Wellington’s Investment Boutiques seek an Executive Assistant to provide high quality administrative and operational support to assigned investors and investment teams. The Executive Assistant helps leverage investor time by anticipating needs, managing logistics, organizing information, and keeping work moving across a fast-paced, detail‑rich environment.

This role requires strong judgment, discretion, organization, and the ability to manage competing priorities with limited direction. The ideal candidate is proactive, composed under pressure, comfortable using technology to create leverage, and interested in understanding the business context behind the work, including meetings, conferences, client activity, internal priorities, and shifting deadlines.

Responsibilities

• Manage complex calendars with a focus on prioritization, conflict resolution, forward planning, and thoughtful use of investor time.
• Coordinate internal and external meetings, including room logistics, visitor registration, technology, materials, agendas, catering, and follow‑up items as needed.
• Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and adjustments when plans change.
• Prepare and organize meeting materials, conference packets, research materials, company information, reporting, and other documents that help investors prepare effectively.
• Use Outlook, Teams, OneNote, SharePoint, Excel, PowerPoint, Copilot, and other firm tools to create organized, scalable workflows that reduce manual follow‑up and improve visibility.
• Maintain clear systems for email, task tracking, travel, meetings, coverage notes, records, and recurring processes so work is reliable and easy to transition or back up.
• Build strong relationships with investors, assistants, internal partners, external contacts, and vendors.
• Provide cross‑coverage and backup support to other assistants as needed, including clear handoffs and ownership of urgent items.
• Exercise discretion with confidential information and sound judgment when determining what needs escalation, what can be handled independently, and what requires additional context.
• Support ad‑hoc projects, team events, visitor logistics, onboarding support, reporting needs, and process improvements that help the broader team operate more effectively.

Qualifications

• Minimum of 3 years of administrative experience in a professional services, investment management, financial services, or similarly fast‑paced environment preferred.
• Experience supporting multiple stakeholders with competing priorities and complex scheduling needs.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and OneNote, with interest in using AI and other technology to improve efficiency.
• Strong attention to detail, follow‑through, and work quality across calendar management, travel, expenses, meeting logistics, and written communication.
• Ability to work independently, prioritize effectively, and identify when to elevate issues or seek additional context.
• Collaborative style, strong interpersonal skills, and the ability to build trust across internal and external relationships.
• Flexibility to support time‑sensitive matters and changing business needs while maintaining professionalism and composure.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information, or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [e-mail].

Benefits

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is: USD 60,000 - 110,000. This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.

Base salary is only one component of Wellington’s total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high‑value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back‑up childcare, tuition/CFA reimbursement, and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time).

We believe that in‑person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.