Office Coordinator

Frey Consulting Group; Akron (OH); On-site; USD 25,000 - 33,000; Part time

Job summary

TCWGlobal in Akron is seeking a dependable Office Coordinator on a part-time basis to create an efficient, welcoming office. You will be the first point of contact, manage daily operations, and support staff across departments.

Responsibilities include office supplies, scheduling, travel assistance, mail handling, front desk duties, and coordinating events and team-building activities. A two-year track record and excellent MS Office proficiency are preferred.

Qualifications

• Minimum 2 years of experience in office coordination, administration, or a related role.
• Exceptional organizational and time-management skills.
• Clear, professional communication skills, both written and verbal.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Monitor and maintain inventory of office supplies and place orders as needed.
• Oversee maintenance and functionality of office equipment and facilities.
• Liaise with building management, service vendors, and suppliers to coordinate office needs.
• Ensure common areas remain tidy, organized, and fully stocked.
• Assist in managing schedules, calendars, and meeting coordination for leadership and team members.
• Provide travel booking assistance, including flights, lodging, and itineraries, when needed.
• Support day-to-day administrative tasks and onboarding tasks.
• Coordinate incoming mail and assign to appropriate groups for review.
• Welcome and assist office guests and visitors, providing a warm and professional first impression.
• Answer and route incoming calls and handle general inquiries.
• Manage incoming and outgoing mail, deliveries, and shipments.
• Organize and execute internal team events, office celebrations, and team-building activities.
• Coordinate logistics for meetings, including room booking, refreshments, and materials.
• Assist initiatives that promote a positive, engaging, and inclusive office culture.
• Maintain accurate records, including invoices, receipts, and office logs.
• Process incoming mail by scanning and sending to the appropriate department.
• Support expense reporting and document filing.
• Provide general assistance to colleagues and leadership across departments.
• Proactively identify ways to improve processes and enhance office efficiency.

Skills

Office coordination

Organization

Communication

Microsoft Office

Scheduling

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are looking for a dependable, detail-oriented Office Coordinator to join our team in Akron on a part-time basis. This role plays a key part in creating an efficient, welcoming, and productive office environment. As the first point of contact for visitors and a central support figure for staff, the Office Coordinator ensures daily office operations run smoothly and supports a positive workplace culture.

This is a great opportunity for someone who enjoys multitasking and taking initiative.

Key Responsibilities

Office Management & Operations

• Monitor and maintain inventory of office supplies and place orders as needed
• Oversee maintenance and functionality of office equipment and facilities
• Liaise with building management, service vendors, and suppliers to coordinate office needs
• Ensure common areas (e.g., kitchen, meeting rooms) remain tidy, organized, and fully stocked

Administrative Support

• Assist in managing schedules, calendars, and meeting coordination for leadership and team members
• Provide travel booking assistance, including flights, lodging, and itineraries, when needed
• Support day-to-day administrative tasks, employee onboarding tasks and special projects
• Coordinate incoming mail and assign to appropriate groups for review

Reception & Front Desk Duties

• Welcome and assist office guests and visitors, providing a warm and professional first impression
• Answer and route incoming calls and handle general inquiries
• Manage incoming and outgoing mail, deliveries, and shipments

Event & Culture Coordination

• Organize and execute internal team events, office celebrations, and team-building activities
• Coordinate logistics for meetings, including room booking, refreshments, and materials
• Assist in initiatives that promote a positive, engaging, and inclusive office culture

Recordkeeping & Documentation

• Maintain accurate records, including invoices, receipts, and office logs
• Processing incoming mail by scanning and sending to the appropriate department
• Support expense reporting and document filing
• Provide general assistance to colleagues and leadership across departments
• Proactively identify ways to improve processes and enhance office efficiency

Qualifications

Required:

• Minimum 2 years of experience in office coordination, administration, or a related role
• Exceptional organizational and time-management skills
• Clear, professional communication skills, both written and verbal
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Comfortable learning and using office management platforms or tools
• Friendly, approachable demeanor with a proactive, can-do attitude
• Ability to maintain confidentiality and professionalism

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.