Office & Compliance Operations Lead

EmergencyMD; Baton Rouge (LA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance (50% company-paid)

Dental insurance

Vision insurance

Life insurance

Paid holidays

Paid time off

Growth opportunities

Values-driven culture

Job summary

EmergencyMD is seeking an Office Manager to run our client's end-to-end administrative operations. You will own the administrative operations of the office and serve as the central point of contact between the field and the office, enabling field teams to focus on the work.

Ideal candidates are organized and dependable, thrive in a fast-paced environment, and bring Excel and QuickBooks payroll experience. You will handle onboarding, compliance, dispatch, and day-to-day tasks with discretion and

Qualifications

• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Excel (filters, lookups, tables) and quick-learning of new systems.
• Experience with QuickBooks for payroll.
• Discretion and integrity handling sensitive information.
• Adaptable, persistent, and team-oriented mindset.
• Contractor or industrial admin experience a plus; familiarity with safety portals.

Responsibilities

• Own the administrative operations of the office and serve as central contact between field and office.
• Onboard new hires, process paperwork, coordinate drug tests, and enroll safety training.
• Dispatch employees to job sites and participate in daily coordination calls with operations and project managers.
• Manage compliance: E-Verify submissions, safety portals, credential and certification tracking, respirator fit tests, and drug test validity across multiple cities.
• Coordinate payroll in QuickBooks, track attendance, and flag discrepancies.
• Screen incoming calls, manage correspondence, maintain employee records, and day-to-day administrative tasks.

Skills

Organizational skills

Attention to detail

Team player

Discretion

Adaptability

Reliability

Tools

Excel

QuickBooks

Job description

EmergencyMD is seeking an Office Manager to run our client's end-to-end administrative operations. You will own the administrative operations of the office and serve as the central point of contact between the field and the office, enabling field teams to focus on the work.

Ideal candidates are organized and dependable, thrive in a fast-paced environment, and bring Excel and QuickBooks payroll experience. You will handle onboarding, compliance, dispatch, and day-to-day tasks with discretion and