Office Manager

PHOENIX FAMILY MEDICAL CARE PLLC; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

PHOENIX FAMILY MEDICAL CARE PLLC is seeking an experienced Office Manager to oversee administration of our medical practice. This role involves efficient daily operations, including staff scheduling, payroll processing, and maintaining compliance with healthcare regulations. The ideal candidate will have at least 5 years of experience in medical office management, proficiency in Microsoft Office Suite, and strong organizational and communication skills. The position is crucial for ensuring exceptional support for our team and patients.

Qualifications

• Minimum 5 years of experience in medical office management.
• Proven experience with payroll systems and back-office operations.
• Familiarity with Electronic Health Records (EHR) systems.

Responsibilities

• Oversee daily operations to ensure the office runs efficiently and professionally.
• Manage staff schedules, including providers and medical assistants.
• Process biweekly payroll accurately and on time.

Skills

Organizational skills

Communication skills

Leadership skills

Attention to detail

Proficiency in Microsoft Office

Education

High school diploma or GED

Associate's or bachelor's degree

Tools

Microsoft Office Suite

Electronic Health Records (EHR) systems

Scheduling software

Job description

Overview

We are seeking a highly organized and experienced Office Manager to lead the administrative operations of our family medical practice. This role ensures the clinic runs smoothly day-to-day, with a strong focus on staff scheduling, payroll processing, and back-office coordination. The ideal candidate is a proactive problem-solver who thrives in a fast-paced healthcare setting and is committed to delivering exceptional support to both staff and patients.

Responsibilities

• Oversee daily operations to ensure the office runs efficiently and professionally
• Manage staff schedules, including providers, medical assistants, and front desk personnel
• Process biweekly payroll accurately and on time, including timekeeping and PTO tracking
• Maintain appointment calendars and coordinate patient flow to optimize provider productivity
• Collaborate with HR on hiring, onboarding, and maintaining up-to-date office policies
• Monitor office equipment and coordinate with IT for maintenance and troubleshooting
• Ensure compliance with HIPAA, OSHA, and other healthcare regulations
• Support front desk operations and assist with patient service issues as needed

Qualifications

• High school diploma or GED required; associate’s or bachelor’s degree preferred
• Minimum 5 years of experience in medical office management
• Proven experience with payroll systems and back-office operations
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software
• Familiarity with Electronic Health Records (EHR) systems
• Excellent communication, leadership, and organizational skills
• Strong attention to detail and ability to manage multiple priorities