Office Clerk

Paylocity; Latham (NY); On-site; USD 19,000 - 27,000; Full time

Job summary

Paper Alternative Solutions Inc. is seeking an Office Clerk to provide administrative support in an in-office environment in Latham, NY. The role involves greeting visitors, handling mail, data entry, filing, and general clerical duties to keep daily operations running smoothly.

Requirements include a high school diploma or equivalent and basic computer skills; experience with Microsoft Office is preferred. This is an in-office position with regular Monday-Friday hours.

Qualifications

• High school diploma or equivalent is required or preferred.
• Basic computer and data entry skills.
• Professional customer service and office etiquette.
• Ability to work independently and in a team.
• Proficient with Microsoft Office or similar software.

Responsibilities

• Greet visitors and direct them to the appropriate person.
• Sort, distribute, and process mail and packages.
• Prepare, type, scan, file and organize documents and records.
• Enter and update information in databases and spreadsheets.
• Support staff with routine clerical tasks and maintain confidentiality.

Job description

Description

Pay

$16.50 per hour

Work Schedule

This is an in-office position

Monday-Friday 7:45am to 4:15pm

Position Summary

The Office Clerk provides administrative and clerical support to help daily office operations run smoothly and efficiently. This position is responsible for maintaining records, handling correspondence, answering phones, assisting customers or visitors, entering data, and supporting staff with routine office tasks.

Key Responsibilities

• Greet visitors, or staff and direct them to the appropriate person or department.
• Sort, distribute, and process incoming and outgoing mail, packages, and correspondence.
• Prepare, type, copy, scan, file, and organize documents, forms, letters, reports, and records.
• Enter, update, and maintain information in databases, spreadsheets, and filing systems.
• Maintain physical and electronic records in accordance with office procedures and confidentiality requirements.
• Monitor office supply inventory and assist with ordering supplies as needed.
• Operate standard office equipment, including computers, printers, copiers, scanners, and phones.
• Provide general administrative support to supervisors, managers, and other team members.
• Perform other related duties as assigned.

Knowledge, Skills, and Abilities

• Professional customer service skills and a courteous office manner.
• Organizational skills and the ability to maintain accurate records.
• Basic knowledge of office procedures, filing systems, and recordkeeping practices.
• Ability to work independently and as part of a team.
• Dependability, punctuality, and willingness to assist with routine office needs.
• Comfort using Microsoft Office applications or similar business software.

Company Description

Paper Alternative Solutions Inc. is a woman-owned business process outsourcing and staffing company headquartered in Endicott, New York. Since 2011, we have partnered with government agencies, prime contractors, and private organizations to provide highly qualified professionals and operational support for large-scale programs and contracts. In addition to staffing services, we deliver document management, imaging, workflow automation, and business process solutions that help organizations operate more efficiently and securely.

Requirements

• High school diploma or equivalent.
• Previous clerical, administrative, customer service, or office support experience preferred.
• Basic computer skills, including experience with email, word processing, and spreadsheets.
• Ability to type, file, organize records, and enter data accurately.
• Strong attention to detail and ability to follow established procedures.
• Good verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to prioritize work, meet deadlines, and manage multiple tasks.