Office Clerk

Plain Local Schools; Canton (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Plain Local Schools is seeking an Office Clerk to support daily administrative functions and student-related operations in a school setting. The role involves front-desk duties, records management, and coordination with administrators and staff.

The position requires a high school diploma and willingness to receive clerical training. Candidates should be comfortable handling confidential information and working as part of a team to maintain a safe, organized educational environment.

Qualifications

• High School diploma or equivalent is required.
• Training as a clerk secretary or willingness to be trained is expected.
• Experience working with students in an authoritative role is preferred.

Responsibilities

• Operate the switchboard and other communication systems, when assigned, in an efficient manner, giving courteous and prompt assistance to callers.
• Maintain the work area in a clean, orderly, and functional manner.
• Compile, copy, collate and bind printed materials as directed.
• Maintain the confidentiality of student and staff records and behavior.
• Understand and utilize technology available, along with all necessary office equipment (calculators, copiers, fax machines, etc.)
• Maintain all records of the office including all bookkeeping that may be required
• Greet visitors and persons entering the building in a friendly manner; show same attitude to fellow employees, and always look for ways to assist the team
• Answer telephones, relay messages, transfer calls, manage communications to appropriate individuals, and deal with all fellow staff members in a professional and personable manner
• Manage mail and other deliveries as required, both receipt (sorting & distribution) and disbursement, making sure necessary supplies are on hand
• Process all forms/information and submit to central office on a timely basis
• Assist substitutes with assignments, information, and needed supplies
• Make copies, produce reports and create documents for others as needed
• Take responsibility for bulletin boards in office; post schedules and menus
• Support administrator with all facets of the office by being punctual, staying on task, and always striving for professional growth
• Assist administrator/supervisor with programs such as banquets, honors programs, etc.
• Enter and maintain accurate information on EMIS system or other data management systems
• Provide assistance to staff and students that may include occasional exposure to blood and bodily fluid
• Provide assistance to staff and students that may include occasional interaction among unruly children
• Organize, secure and distribute student medications as per administrative direction and policy
• Comply with all Plain Local Board of Education policies and procedures
• Perform other duties as directed

Skills

Student interaction

Clerical training

Willing to be trained

Education

High School diploma or equivalent

Job description

PLAIN LOCAL SCHOOLS

JOB DESCRIPTION

OFFICE CLERK

QUALIFICATIONS

• High School diploma or equivalent
• Training as a clerk secretary or willingness to be trained as such
• Experience working with students in an authoritative role
• Such alternatives to the above as the Board may find necessary

EMPLOYMENT TERMS

Salary and work year to be established by the Board

REPORTS TO

Administrator /Supervisor (Such as Principal, Assistant Principal, Supervisor)

SUPERVISES

Student Workers

JOB GOAL

Work as part of a team in providing a courteous, efficient, safe and rewarding educational environment for all students

EVALUATION

Performance of this job will be evaluated in accordance with the Board’s policy on Evaluation of Classified Personnel

PERFORMANCE RESPONSIBILITIES

• Operate the switchboard and other communication systems, when assigned, in an efficient manner, giving courteous and prompt assistance to callers
• Maintain the work area in a clean, orderly, and functional manner
• Compile, copy, collate and bind printed materials as directed
• Maintain the confidentiality of student and staff records and behavior
• Understand and utilize technology available, along with all necessary office equipment (calculators, copiers, fax machines, etc.)
• Maintain all records of the office including all bookkeeping that may be required
• Greet visitors and persons entering the building in a friendly manner; show same attitude to fellow employees, and always look for ways to assist the team
• Answer telephones, relay messages, transfer calls, manage communications to appropriate individuals, and deal with all fellow staff members in a professional and personable manner
• Manage mail and other deliveries as required, both receipt (sorting & distribution) and disbursement, making sure necessary supplies are on hand
• Process all forms/information and submit to central office on a timely basis
• Assist substitutes with assignments, information, and needed supplies
• Make copies, produce reports and create documents for others as needed
• Take responsibility for bulletin boards in office; post schedules and menus
• Support administrator with all facets of the office by being punctual, staying on task, and always striving for professional growth
• Assist administrator/supervisor with programs such as banquets, honors programs, etc.
• Enter and maintain accurate information on EMIS system or other data management systems
• Provide assistance to staff and students that may include occasional exposure to blood and bodily fluid
• Provide assistance to staff and students that may include occasional interaction among unruly children
• Organize, secure and distribute student medications as per administrative direction and policy
• Comply with all Plain Local Board of Education policies and procedures
• Perform other duties as directed