Secretary

StrategicHire; Maryland; On-site; USD 38,000 - 54,000; Full time

Job summary

StrategicHire in Maryland is seeking a skilled school secretary to manage records and reports, and to support daily office operations under supervision.

You will answer calls, greet visitors, maintain pupil files, and assist in county/state reporting. Ideal candidates have a high school diploma, at least two years of clerical experience, and fast, accurate typing.

Qualifications

• Graduation from high school (or GED); two years of general office, clerical, or secretarial experience; ability to accurately type not less than 40 wpm from plain copy; or any combination of experience and training that would provide the following knowledge, abilities, and skills:

Responsibilities

• Answers telephone and various inquiries from students, parents, staff, and the community.
• Greets visitors and directs them to proper location.
• Prepares and maintains pupil records and various related reports; verifies pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Reports.
• Contacts parents concerning attendance policies and procedures.
• Registers new pupils and requests prior school records, withdraws transferring pupils, and forwards permanent school records.
• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files.
• Assists in the preparation of county, federal, and state reports.
• Maintains supplies/forms and submits requests for replenishment.
• Receives, sorts, and forwards correspondence and telephone calls and messages for staffmembers.
• Communicates with other schools and departments.
• Schedules appointments and arranges conferences as needed.
• Provides direction to student office aides/volunteers.
• Maintains up-to-date bus routes and bus numbers for students.
• Performs other related duties as required.

Skills

Typing 40 wpm

General office experience

Clerical/secretarial skills

Communication skills

Confidentiality

Education

High school diploma or GED

Tools

Office software

Office equipment

Job description

Job Description

NATURE OF WORK:
This is a skilled secretarial position responsible for specific functions in a school. The employee typically works independently maintaining records and preparing necessary reports and may assume responsibility for a major segment of office work. The work is performed under the general supervision of the site administrator or administrator's designee.

ESSENTIAL FUNCTIONS:

• Answers telephone and various inquiries from students, parents, staff, and the community.

  Greets visitors and directs them to proper location.

• Prepares and maintains pupil records and various related reports; verifies pupil information and

  files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension

  Reports and contacts parents concerning attendance policies and procedures.

• Registers new pupils and requests prior school records, withdraws transferring pupils, and

  forwards permanent school records.

• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files.

• Assists in the preparation of county, federal, and state reports.

• Maintains supplies/forms and submits requests for replenishment.

• Receives, sorts, and forwards correspondence and telephone calls and messages for staffmembers.

• Communicates with other schools and departments.

• Schedules appointments and arranges conferences as needed.

• Provides direction to student office aides/volunteers.

• Maintains up-to-date bus routes and bus numbers for students.

• Performs other related duties as required.

• DUTIES AND RESPONSIBILITIES:

QUALIFICATION

• Graduation from high school (or GED); two years of general office, clerical, or secretarial experience; ability to accurately type not less than 40 wpm from plain copy; or any combination of experience and training that would provide the following knowledge, abilities, and skills:

• Thorough working knowledge of office technology, including office equipment and software.

• Ability to perform general office procedures.

• Ability to communicate courteously and tactfully with students, teachers, parents, and the

  general public.

• Ability to be versatile in job responsibilities.

• Ability to work under a minimum amount of supervision.

• Ability to maintain integrity and confidentiality.

• Ability to project a positive image to the public.