Secretary/Receptionist

CRISP COUNTY SCHOOL SYSTEM; Cordele (GA); On-site; USD 25,000 - 38,000; Full time

Benefits offered by this job

Teacher's Retirement eligibility

Job summary

CRISP COUNTY SCHOOL SYSTEM is seeking a Leave Clerk-Receptionist to ensure smooth office operations at the Cordele campus. The position handles reception, phone duties and front-desk coordination, with a focus on professional service and confidentiality.

Educational requirements include a high school diploma or equivalent; formal office training and experience are preferred. The role supports attendance, records, and routine clerical tasks in a busy school office.

Qualifications

• High school diploma or equivalent required; formal office training preferred.
• Proven written and verbal communication skills and ability to multitask.
• Proficiency with office equipment, computers and typing with proofreading ability.

Responsibilities

• Greet visitors and answer routine inquiries in a courteous manner.
• Receive the public, operate the telephone system and direct calls.
• Maintain files, records, supplies and equipment in an organized, current state.
• Prepare, draft and process documents, reports and forms as requested.
• Process purchase orders, work orders and attendance records as directed.

Skills

Written communication

Oral communication

Office machinery

Computer skills

Typing

Proofreading

Multi-tasking

Education

High school diploma

Office practices training

Tools

Word processing

Spreadsheet software

Database software

Email system

Internet access

Job description

Position Title: Leave Clerk-Receptionist
Reports To: Principal
Primary Function: Assures the smooth and efficient operation of the assigned office in a friendly and professional manner. Receives the public, operates the telephone system, serves as a key communicator and coordinator relating to essential operation of the office. Performs other clerical duties as needed.
Requirements
Educational Level: High School Diploma or equivalent. Formal training in office practices and experience preferred.
Proficiency Skills: Written and oral communication skills, ability to operate office machinery and deal with multiple tasks, computer competence, typing and proof reading skills.
Personal Skills: Pleasant personality, cooperative attitude, physical skills and stamina to perform essential duties.
Salary: CCSS Classified Salary Schedule FY 27 Classified salary schedule A08 (Start pay $15.02- max pay $22.71) Steps awarded with verifiable experience, 210 scheduled work days. Yearly salary is determined by multiplying the hourly pay rate by the number of work days (prorated if not stated at the beginning of the school year). That total then is divided by 12 months. This position is eligible for Teacher's Retirement.

• Maintains a pattern of prompt and regular attendance.
• Ensures primary workstation and responsibilities are covered at all times during the working day.
• Demonstrates knowledge and proficiency in typing and word processing skills as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in spreadsheet applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in database applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of internet and email as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of other computer applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of office machinery as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the development, revision and production of documents, reports, forms, and materials.
• Maintains and manages files, records, office supplies, materials and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.
• Demonstrates appropriate verbal, written and telephone communication skills.
• Demonstrates proficiency in drafting written correspondence, answers correspondence received by and on behalf of the supervisor as requested.
• Demonstrates accurate and consistent proof reading skills.
• Receives and returns telephone calls on behalf of the supervisor as requested using high standards of telephone techniques.
• Greets visitors in a courteous and professional manner; provides information and handles routine business associated with a busy, productive and smoothly run office.
• Acts in a professional manner and maintains a professional attitude toward the public and colleagues; adheres to cultural diversity guidelines, and exhibits the fundamentals of good public/customer service.
• Complies with school, system, state and federal regulations and policies, including the PSC Code of Ethics, as related to job requirements.
• Maintains confidentiality of sensitive information and material; adheres to chain of command.
• Maintains a professional appearance as appropriate for job responsibilities.
• Maintains and improves knowledge and skills to promote proficiency in the operations of an organized, modern, updated and efficient office.
• Participates in workshops and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
• Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
• Exhibits time on task and a flexible, cooperative, progressive and hard working attitude and style. Limits personal business and phone calls during work hours.
• Enhances the climate of the building and the morale of colleagues.
• Demonstrates loyalty to the school system and administration.
• Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
• Exhibits time on task and a flexible, cooperative, progressive and hard working attitude and style. Limits personal business and phone calls during work hours.
• Enhances the climate of the building and the morale of colleagues.
• Demonstrates loyalty to the school system and administration.
• Answers telephone, directs calls and provides information to individuals.
• Manages and oversees the maintenance of the phone system, including assigning and recording greeting messages, adding and deleting users, repairs, etc.
• Manages attendance protocol.
• Files and keeps discipline forms and paddle permits
• Maintains and dispenses medications for students with signed authorization on file.
• Maintains other office machines. Provides for supplies, maintenance, and use.
• Arranges for mail/package pick up and dissemination.
• Prepares and processes purchase orders and work orders as needed.
• Assists in maintaining daily attendance logs for teachers in YOSS, substitutes and other school employees as directed by the principal.
• Seeks and maintains appropriate training and skills in all operations of the Student Information System.
• Maintains the skills to keep payroll records as required by the central office, including leave forms and teacher attendance book, calls subs.
• Maintains the skills to serve as back-up bookkeeper.
• Serves as liaison to the central office in the handling of insurance matters, workers compensation claims, etc.
• Directs callers and visitors to the appropriate personnel and provides general information when requested.
• Performs all other duties and responsibilities as assigned by the supervisor.