Office Care & Scheduling Coordinator

Kaizen Lab Inc.; Stoughton, Northern (MA, KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Accidental Insurance

401(k) retirement plan (US only)

Professional development opportunities

Positive and supportive work环境

Job summary

Kaizen Lab Inc. is seeking an Office Care Coordinator to provide administrative support, manage calendars, and coordinate meetings in a fast-paced environment.

The ideal candidate will communicate effectively with staff, patients, and families, maintain confidential records, and assist with events and office tasks. Travel may be required.

You will be organized, detail-oriented, and able to juggle multiple priorities while delivering high-quality care and smooth office operations.

Qualifications

• Previous administrative experience in Home Care or similar settings preferred.
• Strong communication and interpersonal skills.
• Proficiency with computer systems and software (Microsoft Office, email).
• Excellent organization and time management.
• Ability to multitask in a high-volume environment.
• Fluency in English required; additional languages a plus.

Responsibilities

• Manage calendars and schedules for the team, coordinating meetings and appointments.
• Answer phone calls and respond to emails in a timely, professional manner.
• Communicate between staff, patients, and families while maintaining confidentiality.
• Assist with event planning and coordination and light office duties.
• File and maintain electronic and hard copy documents.
• Recruit and train staff and create work schedules.
• Coordinate with Caresmartz software and assign caregivers to clients.
• Travel when required to support care operations.

Skills

Strong communication skills

Interpersonal skills

Microsoft Office & email proficiency

Excellent organizational skills

Time management

Multitasking ability

Fluency in English

Job description

Kaizen Lab Inc. is seeking an Office Care Coordinator to provide administrative support, manage calendars, and coordinate meetings in a fast-paced environment.

The ideal candidate will communicate effectively with staff, patients, and families, maintain confidential records, and assist with events and office tasks. Travel may be required.

You will be organized, detail-oriented, and able to juggle multiple priorities while delivering high-quality care and smooth office operations.