Office Build-Out & Administrative Coordinator

Exiger; Madison (AL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Discretionary Time Off

Health benefits

Competitive compensation

16 weeks of parental leave

Wellness stipends and programs

Educational and certification support

Job summary

Exiger is seeking a proactive Administrative Assistant to support the Huntsville leadership team and manage office operations on-site. The role combines administrative duties with hands-on project coordination to drive the build-out and readiness of the Huntsville office.

You will maintain schedules, coordinate with stakeholders, and ensure daily operations run smoothly while supporting security procedures and logistics for meetings and events.

Qualifications

• Two years of experience in administrative support, office management, or related function.
• Experience supporting project or program management activities, including coordinating stakeholders and tracking milestones.
• Ability to work full-time on-site at Huntsville, AL office.
• Citizenship and ability to obtain U.S. government security clearance if required.

Responsibilities

• Provide administrative support to senior leaders: calendar management, meetings, correspondence, and expense processing.
• Coordinate the Huntsville office build-out with leadership, facilities, IT, security, and vendors.
• Maintain project schedules, milestone trackers, and action logs; follow up with owners and flag delays.
• Organize project coordination meetings and capture decisions and next steps with updates.
• Support office readiness by coordinating equipment deliveries, supplies, and service providers.
• Coordinate with security for visitor coordination and administrative preparations for secure workspace.
• Plan meetings and events including space, schedules, agendas, catering, and logistics.
• Handle communications including emails, calls, and mail distribution.
• Prepare and distribute reports, presentations, and meeting materials.

Skills

Organizational skills

Project coordination

Communication

Education

High School Diploma

Associate’s degree or higher

Job description

Exiger is seeking a proactive Administrative Assistant to support the Huntsville leadership team and manage office operations on-site. The role combines administrative duties with hands-on project coordination to drive the build-out and readiness of the Huntsville office.

You will maintain schedules, coordinate with stakeholders, and ensure daily operations run smoothly while supporting security procedures and logistics for meetings and events.