Office Manager with Security Clearance

Five Stones Research Corporation; Huntsville (AL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) Matching

Company Events

Dental Insurance

Health Insurance

Life Insurance

Paid Time Off

Parental Leave

Performance Incentives

Student Loan Repayment

Tuition Reimbursement

Vision Insurance

Employee Recognition Programs

Job summary

Five Stones Research Corporation in Huntsville, AL seeks an Office Manager to oversee executive correspondence, government information handling, and records management. The role includes training junior staff, coordinating schedules and travel, and ensuring compliance with CUI/FOUO and classified procedures.

Applicants should have a BA/BS with 4+ years in administration or equivalent experience and a proven record in government-facing environments.

Qualifications

• Combination of education and experience as specified (BA/BS + 4 years, AA + 6 years, or HS diploma + 10 years).
• Experience executing and leading tasks at mid-executive level or senior administrative roles.
• Proven expertise in executive-level correspondence and sensitive information handling (CUI/FOUO/Classified).

Responsibilities

• Prepare, review, and coordinate executive-level correspondence.
• Manage government records, calendars, and travel processes.
• Train and advise junior administrative staff on agency support.
• Maintain schedules and time-management procedures; support meeting materials.

Skills

Executive correspondence

CUI/FOUO handling

Training junior admins

Government records management

Government travel processes

Calendar/schedule management

Government correspondence procedures

Task management systems

Meeting support materials

Microsoft Office Suite

Education

BA/BS and 4 years' experience in administrative/business field

Job description

Office Manager Position Overview Type: Full-Time, Exempt Location: Huntsville, AL Travel: None expected Clearance: Active Department of Defense (DoD) Secret Security Clearance Work Authorization: U.S. Citizenship required Summary/Objective Five Stones Research Corporation (5SRC) is seeking energetic candidates to join our established and growing Huntsville-headquartered team. Essential Functions

• Expert in preparing, reviewing, and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• Excellent communication skills to include phone, email, verbal. Required Education and Experience
• One of the following combinations of education and experience:
• BA/BS and 4 years' experience in administrative/business field.
• AA and 6 years' experience in administrative/business field.
• HS Diploma or equivalent and 10 years' administrative/business field.
• 3 years' experience executing and leading tasks associated with mid-executive level (SES/Flag Officer, O-6 Military, GS15/NH-IV civilian), and/or general administrative support in all facets of administration.
• Expert preparing, reviewing and coordinating executive level correspondence.
• Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified information handling programs and procedures.
• Expert in training and advising junior administrative assistants on all matters pertaining administrative support provided to the Agency.
• Expert in government records and database management process and procedures.
• Expert in government travel processes and systems.
• Expert in developing and maintaining administrative schedules including electronic schedules and calendars.
• Expert in government correspondence handling procedures.
• Proficient working with government task management systems.
• Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read- ahead).
• Proficient working with government time-management procedures and systems.
• Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint.
• US Citizenship Required; Minimum of an active Interim DoD Secret Clearance or higher.
• What We Offer:
• 401(k) Matching
• Company Events
• Dental Insurance
• Employee Recognition Programs
• Health Insurance
• Life Insurance
• Paid Time Off
• Parental Leave
• Performance Incentives
• Student Loan Repayment
• Tuition Reimbursement
• Vision Insurance This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed. To be considered for this position, applicants must apply online by clicking \"Apply\" on the specific position on our careers site . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.