Administrative Assistant - (On-Site)

Exiger; Madison (AL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Discretionary Time Off

Health benefits

Competitive compensation

16 weeks of parental leave

Wellness stipends and programs

Educational and certification support

Job summary

Exiger is seeking a proactive Administrative Assistant to support the Huntsville leadership team and manage office operations on-site. The role combines administrative duties with hands-on project coordination to drive the build-out and readiness of the Huntsville office.

You will maintain schedules, coordinate with stakeholders, and ensure daily operations run smoothly while supporting security procedures and logistics for meetings and events.

Qualifications

• Two years of experience in administrative support, office management, or related function.
• Experience supporting project or program management activities, including coordinating stakeholders and tracking milestones.
• Ability to work full-time on-site at Huntsville, AL office.
• Citizenship and ability to obtain U.S. government security clearance if required.

Responsibilities

• Provide administrative support to senior leaders: calendar management, meetings, correspondence, and expense processing.
• Coordinate the Huntsville office build-out with leadership, facilities, IT, security, and vendors.
• Maintain project schedules, milestone trackers, and action logs; follow up with owners and flag delays.
• Organize project coordination meetings and capture decisions and next steps with updates.
• Support office readiness by coordinating equipment deliveries, supplies, and service providers.
• Coordinate with security for visitor coordination and administrative preparations for secure workspace.
• Plan meetings and events including space, schedules, agendas, catering, and logistics.
• Handle communications including emails, calls, and mail distribution.
• Prepare and distribute reports, presentations, and meeting materials.

Skills

Organizational skills

Project coordination

Communication

Education

High School Diploma

Associate’s degree or higher

Job description

Administrative Assistant - (On-Site)

Huntsville, Alabama, United States

Exiger is seeking a proactive, highly organized Administrative Assistant to support our Huntsville leadership team and office operations. This role combines administrative support with hands‑on project and program coordination, including helping drive the build‑out and operational readiness of our Huntsville office. You’ll keep schedules, stakeholders, and action items aligned while ensuring the details of daily office operations are handled effectively.

What You’ll Do:

• Provide administrative support to senior leaders, including calendar management, meeting scheduling, correspondence, and expense processing.
• Coordinate the Huntsville office build-out, working with leadership, facilities, IT, security, and external vendors to keep activities aligned and moving toward completion.
• Maintain project schedules, milestone trackers, and action logs; follow up with owners, identify dependencies, and flag delays or decisions requiring leadership attention.
• Organize project coordination meetings, capture decisions and next steps, and provide clear updates on progress and outstanding needs.
• Support office readiness and ongoing operations by coordinating equipment deliveries, office supplies, service providers, and facilities requests.
• Partner with Exiger’s security team to support physical security procedures, visitor coordination, and administrative preparations for future secure workspace needs.
• Plan meetings and events, including space, schedules, agendas, catering, and other logistics.
• Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
• Receive mail and packages and scan, distribute, or route materials as needed.
• Prepare, edit, and distribute reports, presentations, meeting materials, and other documents.
• Coordinate with administrative colleagues across the business to support consistent processes and timely follow-through.

What You Need:

• U.S. citizenship and the ability to obtain and maintain a U.S. government security clearance, if required by the role.
• High school diploma or equivalent.
• At least two years of experience in administrative support, office management, project coordination, or a related function.
• Demonstrated experience supporting project or program management activities, including coordinating stakeholders, tracking milestones, and following action items through completion.
• Strong organizational skills and the ability to manage competing priorities, anticipate needs, and communicate progress clearly.
• Sound judgment, discretion, and experience handling sensitive information.
• Ability to work full-time on-site at our Huntsville, Alabama office.

Preferred Qualifications:

• Active Secret security clearance or higher.
• Working knowledge of physical security practices, such as visitor management, access control procedures, and protocols for secure office environments.
• Experience coordinating office build-outs, relocations, facilities projects, or similar initiatives involving multiple teams and vendors.
• Associate’s degree or higher.

We’re an amazing place to work. Why?

• Discretionary Time Off for all employees, with no maximum limits on time off
• Industry leading health, vision, and dental benefits
• Competitive compensation package
• 16 weeks of fully paid parental leave
• Focus on wellness and employee health through stipends and dedicated wellness programming
• Purposeful career development programs with reimbursement provided for educational certifications

Exiger is named a Leader in the Gartner ® Magic Quadrant™ for Supplier Risk Management, twice selected as one of Fast Company’s 'Brands That Matter,' and recipient of the Third Party Risk Association's Innovator Award, Exiger's technology has been recognized by leading analyst evaluations and 50+ awards. Learn more at Exiger.com and follow Exiger on LinkedIn.

At Exiger, our values define how we work and why we lead. We are mission‑inspired, imagination‑driven, trust‑anchored, and compassion‑focused—committed to building technology that makes the world safer, more transparent, and more resilient.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

Exiger’s hybrid work policy is periodically reviewed and adjusted to align with evolving business needs.