Office & Budget Coordinator — Higher Education

Georgia College; Milledgeville (GA); On-site; USD 35,000 - 43,000; Full time

Job summary

Georgia College is seeking an Office Coordinator I to support the Office of University Housing. The role includes managing budgets, coordinating purchasing, handling invoices, and supervising student staff to ensure efficient daily operations.

The position requires a high school diploma, at least two years of administrative experience, and strong organizational and communication skills. Pay range is $35,441 to $43,329 with salary determined by experience.

Qualifications

• High school diploma or equivalent.
• Minimum of two (2) years of administrative support experience or equivalent.
• Preferred: Associate's degree.
• Three years of administrative support experience in higher education is a plus.

Responsibilities

• Coordinate purchasing activities for the department, including processing orders, maintaining records, tracking expenditures, and ensuring adherence to institutional procurement guidelines.
• Manage Housing programming budgets and oversee the maintenance of account spreadsheets.
• Complete purchases as requested by University Housing and Residence Life staff.
• Monitor and reconcile departmental University Purchasing (Visa) monthly credit card statement.
• Monitor accounts and prepare budget transfers as needed.
• Balance accounts monthly and resolve all discrepancies.
• Provide budget/account updates on a regular basis or as requested.
• Compile data and prepare fiscal reports.
• Ensure compliance with purchasing guidelines.
• Work with vendors to secure quotes and pricing information for orders.
• Oversee the preparation and processing of supply and equipment orders for all University Housing accounts.
• Oversee the preparation and processing of service and support agreements on equipment and software.
• Supervise the receiving and distribution of supplies and equipment.
• Verify accuracy of invoices and authorize payments.
• Perform comprehensive administrative support such as answering phones, responding to emails, greeting visitors, managing correspondence, filing documents, and supporting general office operations.
• Maintain and manage the conference room schedule, including booking requests, resolving scheduling conflicts, and ensuring spaces are prepared for meetings and events.
• Assist in calendar management and schedule meetings as needed.
• Prepare correspondence, reports, presentations, and other materials as requested.
• Manage office supplies, equipment, and technology needs for the Office of University Housing and place orders when needed.
• Submit vendor contracts and service agreements on behalf of University Housing and/or Residence Life.
• Renew all memberships for University Housing and/or Residence Life.
• Supervise and provide daily guidance to student office staff, ensuring efficient completion of assigned tasks.
• Train student employees on office procedures, customer service, confidentiality, and use of office systems.
• Assign and monitor student staff responsibilities to ensure adequate office coverage and timely completion of work.
• Provide feedback, coaching, and support to student employees to promote professional growth and accountability.
• Coordinate student staff schedules, attendance, and workload based on office needs.
• Perform other duties as assigned including but not limited to serving on division or campus committees, and special projects.

Skills

Excellent communication

Customer service

Organization

Time management

Staff supervision

Training

Education

High school diploma

Associate's degree preferred

Tools

Microsoft Office

Accounting basics

Job description

Georgia College is seeking an Office Coordinator I to support the Office of University Housing. The role includes managing budgets, coordinating purchasing, handling invoices, and supervising student staff to ensure efficient daily operations.

The position requires a high school diploma, at least two years of administrative experience, and strong organizational and communication skills. Pay range is $35,441 to $43,329 with salary determined by experience.