Operations & Budget Coordinator

Georgia Institute of Technology; Atlanta (GA); On-site; USD 33,000 - 34,000; Full time

Job summary

The Admin Operations Coordinator at Georgia Institute of Technology will coordinate administrative and building operations support services within an assigned unit, handling budget reports, procurement processing, and records management. You will interact with unit management, staff, vendors, and visitors to ensure efficient operations.

Ideal candidates bring six years of related experience, a high school diploma or equivalent, and advanced skills in office operations including Excel, budget

Qualifications

• High school diploma, GED Certificate or Vocational School Diploma.
• Six years of job related experience.
• Advanced skills in general office operations, including budget administration, procurement processing, records management, building access and maintenance, and staging operations.
• Experience with OneUSG and Workday or similar HRIS platforms.

Responsibilities

• Provide support in unit and or project budget administration; maintain budget related records and generate reports.
• Process purchasing related records and transactions; maintain inventory records.
• Coordinate building operations maintenance which typically includes building access control.
• Coordinate delivery, installation and inter-office movement of furniture and equipment.
• Coordinate new employee intake process including initiation of related documentation and data input.
• Maintain unit administrative related policies and procedures.
• This position may hire, train, and supervise student employees.
• Perform other job-related duties as assigned
• Manage hiring of research scientists, postdoctoral scholars, staff, affiliates, and other personnel.
• Coordinate faculty recruiting activities, including Academic Jobs Online (AJO), Careers applications, and document management.
• Maintain spreadsheets and data related to students, faculty, and staff.
• Manage departmental visa and immigration processes.
• Submit and approve transactions in OneUSG and Workday.

Skills

Budget administration

Procurement processing

Office software

Workday/HRIS

Education

High school diploma or GED

Tools

Excel

OneUSG

Workday

Job description

The Admin Operations Coordinator at Georgia Institute of Technology will coordinate administrative and building operations support services within an assigned unit, handling budget reports, procurement processing, and records management. You will interact with unit management, staff, vendors, and visitors to ensure efficient operations.

Ideal candidates bring six years of related experience, a high school diploma or equivalent, and advanced skills in office operations including Excel, budget