Office Coordinator II

& Development By Goebel Media Group; Milledgeville, Northern (GA, KY); Hybrid; USD 37,000 - 45,000; Full time

Job summary

Georgia College & State University is seeking an Office Coordinator II to support the Center for Teaching & Learning (CTL). You will administer CTL operations, manage the budget and grants, serve as primary liaison with campus partners, and supervise student workers.

The role emphasizes organizational skills, attention to detail, and effective communication in a higher education setting. Join a collaborative campus environment that values faculty development, instructional design, and engaged

Qualifications

• 4 years of related office coordination or administrative support experience.
• Experience with budget administration and leadership responsibilities.
• Strong budget preparation, reconciliation, and reporting skills.
• Excellent verbal/written communication and customer service.

Responsibilities

• Oversee day-to-day CTL office operations and resolve inquiries independently.
• Train and supervise student workers and part-time staff supporting CTL.
• Coordinate CTL calendar, faculty consultations, and events.
• Manage CTL communications, newsletters, and website content.
• Maintain CTL files and ensure compliance with policies.

Skills

Organizational skills

Time-management

Multi-tasking

Verbal/written communication

Customer service skills

Microsoft Office Suite

Education

Associate's degree

High School diploma

Tools

Microsoft Office Suite

Job description

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

The Center for Teaching and Learning (CTL) at Georgia College & State University focuses on faculty success by creating a single entity that encompasses faculty development, and instructional design, and support. It addresses the rapidly evolving role of technology in teaching and learning. CTL coordinates existing and new initiatives to improve efficiency and effectiveness. It also interacts closely with the University Library and Information Technology. CTL is a one-stop shop that advances faculty success.

The Office Coordinator II provides administrative and operational coordination for the Center for Teaching & Learning (CTL), supporting CTL's mission of advancing faculty success through faculty development, instructional design, and engaged teaching and learning initiatives. Working under the general direction of the CTL Director, this position administers the CTL operating budget and grant funds, serves as the office's primary point of contact and lead for administrative operations, and functions as the primary administrative liaison between CTL and campus partners on matters of purchasing, personnel, facilities, and operations. The Office Coordinator II may train, assign, and review the work of student workers and part-time/temporary staff.

Administrative Coordination & Office Leadership - 35%

• Serves as the primary point of contact for CTL, overseeing day-to-day office operations and resolving most inquiries and issues independently, referring only the most complex matters to the Director
• Trains, assigns, and reviews the work of student workers and part-time/temporary staff supporting CTL operations; may be designated as lead worker for administrative support functions
• Coordinates and maintains the CTL calendar, including scheduling faculty consultations, workshops, committee meetings, and the Director’s appointments and travel
• Oversees workshop and event registration systems and CTL communications (e.g., CTL Newsletter), ensuring accuracy and timely distribution
• Maintains and audits CTL files, records, and shared drive/website content, establishing procedures to ensure consistency and compliance

Budget Preparation & Fiscal Control - 30%

• Prepares and administers the CTL operating budget and small grant programs (e.g., Academic Affairs Small Grants, Community-based Engaged Learning Grants, Affordable Learning Georgia Grants), including forecasting and monitoring expenditures against allocations
• Approves and processes purchase requests, reimbursements, and invoices; reconciles accounts, identifies and resolves variances, and prepares periodic financial reports for the Director
• Serves as the primary CTL liaison with Finance & Administration, Procurement, and Grants Accounting on budgetary and purchasing matters
• Maintains comprehensive records and statistics on grant expenditures, workshop attendance, and program participation for internal and external reporting

Program & Event Administration - 20%

• Administers the full logistical lifecycle of CTL programming, including New Faculty programs, professional development workshops, and the Teaching Excellence Awards, from planning through post-event evaluation
• Serves as administrative liaison with campus departments, vendors, and outside partners to coordinate facilities, catering, and materials for CTL programs and events
• Oversees administration of course feedback initiatives (e.g., PFOT & SGID, SRIS), managing scheduling, distribution, and reporting logistics

Personnel & Records Administration - 10%

• Prepares, reviews, and processes personnel change documentation for CTL student workers and part-time/temporary staff, ensuring accuracy and compliance with institutional policy
• Maintains and audits personnel and time-keeping records for CTL support staff and student workers

Other - 5%

• Other duties as assigned.

Educational Requirements

• High School diploma

Other Required Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

Required Experience

• 4 years of related office coordination or administrative support experience, preferably in a higher education setting, including experience with budget administration and lead or supervisory responsibilities.

Preferred Educational Qualifications

• Associate's degree.

Preferred Experience

• Higher education administrative support experience.

This position is a pay grade 7. The minimum salary is $40,729. Starting salary within this range is based on relevant years of experience.

For more information about GCSU compensation practices, click here: https://www.gcsu.edu/humanresources/pay-grade-structure.

• List of References

ABILITIES

• Ability to independently resolve most administrative and operational issues
• Ability to train, assign, and review the work of lower-level staff and student workers, and to serve as a lead worker as needed
• Ability to manage multiple concurrent programs, budgets, and deadlines with minimal supervision
• Ability to communicate effectively and professionally with faculty, staff, executive leadership, and the public

KNOWLEDGE

• Advanced knowledge of general office administrative practices, procedures, and equipment
• Working knowledge of budget preparation, fiscal control, purchasing, and reimbursement procedures
• Broad familiarity with university policies, procedures, and grant compliance requirements

SKILLS

• Advanced organizational, time-management, and multi-tasking skills
• Skill in budget administration, reconciliation, and financial reporting
• Skill in leading, training, and coordinating the work of others
• Excellent verbal/written communication and customer service skills
• Proficient data-entry, recordkeeping, and reporting skills

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

• Criminal Background Check
• Credit Check