Office Associate - Early Care

University of Wyoming; Laramie (WY); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Generous Retirement Contributions

Exceptional Health & Prescription Care

Paid Time Off

Tuition Waiver

Wellness and Employee Assistance

Job summary

University of Wyoming in Laramie, WY is seeking an Office Associate to support advanced office and administration for the Early Care & Education Center. The role involves staffing coordination, purchasing, and routine bookkeeping to ensure smooth daily operations on campus.

Required are a high school diploma or GED and at least 2 years of relevant experience; a Bachelor's in a related field is a plus. This on-campus position offers comprehensive benefits and a stable work schedule.

Qualifications

• Education: High School Diploma or GED.
• Experience: 2 years progressively responsible work-related experience.
• Minimum experience evaluated on a full-time equivalent basis; include hours worked.
• Desired: Bachelor's degree plus some experience in an early childhood setting.
• Experience with purchasing, p-cards, requisitions/purchase orders.
• Experience with electronic record keeping and reporting.
• Experience in higher education and cloud-based financial systems.

Responsibilities

• Develop, maintain, and coordinate staffing schedules for multiple classrooms.
• Procure and distribute classroom materials, office supplies, and equipment.
• Provide classroom and kitchen coverage as needed to maintain operations.
• Assist recruitment, hiring, and onboarding for part-time staff.
• Identify and resolve administrative and operational issues with guidance.
• Perform bookkeeping and general administrative duties.
• Prepare reports on personnel, staffing, budgets, and supplies.
• Provide training on policies and office systems.
• Coordinate work assignments and supervise office staff as needed.

Skills

Adaptability

Analysis/Problem Identification

Attention to detail

Consistency

Initiative

Quality Orientation

Work Prioritization & Management

Education

High School Diploma or GED

Bachelor's degree plus some experience working in an early childhood setting

Job description

Office Associate - Early Care & Education Center

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming.Our community thrives on the contributions of talented and drivenindividuals who share in our mission, vision, and values. If yourexpertise and experience align with the goals of our institution,we would be thrilled to hear from you. We encourage you to applyand become a valued member of our vibrant campus communitytoday!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed tosupport your health, financial security, and work-life balance.Benefits include:

• Generous Retirement Contributions: The Statecontributes over 15% of your gross salary. With your mandatoryemployee contribution, the total contribution toward yourretirement plan exceeds 19%.
• Exceptional Health & PrescriptionCoverage: Enjoy access to medical, dental, and visioninsurance with competitive employer contributions, that include 4 deductible options to suit yourneeds
• Paid Time Off: Benefit from ample vacation,sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligibledependents can take advantage of tuition waivers, supportingcontinuous education and professional growth.
• Wellness and Employee Assistance Programs:Stay healthy with wellness initiatives, counseling services, andmental health resources.

At the University of Wyoming, we are committed tocreating a supportive and enriching workplace. To learn more aboutwhat we offer, please refer to UW's Benefits Summary.

JOB TITLE:

Office Associate

JOB PURPOSE:

Perform advanced office and administrative/management supporttasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Perform administrative tasks and projects. Analyze,process, and maintain information as required.

• Scheduling: Develop, maintain, and coordinatestaffing schedules for multiple classrooms. Monitor daily staffingneeds, adjust schedules for employee absences, substitute coverage,and leave requests, and ensure appropriate classroom coverage incompliance with staff-to-child ratio requirements.
• Purchasing: Coordinate inventory management,purchasing, and financial tracking activities for the Center.Monitor inventory levels, procure and distribute classroommaterials, office supplies, groceries, and equipment, maintainpurchasing records, and process transactions in accordance withUniversity policies and procedures.
• Classroom and Kitchen Coverage: Provideclassroom and kitchen support as needed to maintain dailyoperations. Serve as a substitute when necessary, coordinatestaffing adjustments, and assist with last-minute coverage toensure compliance with staff-to-child ratio requirements anduninterrupted program operations.
• Hiring: Assist with recruitment, hiring, andonboarding processes for part-time employees. Review applicationsand resumes, coordinate interviews, participate in candidateselection, and work with Human Resources to complete requiredhiring documentation and procedures.
• Problem Resolution: Assist supervisors inidentifying, researching, and resolving administrative andoperational issues. Gather relevant information, evaluate potentialsolutions, and provide recommendations as directed.
• Bookkeeping and Office Administration: Performbookkeeping and general administrative duties, maintain organizedrecords, process financial documentation, and coordinate dailyoffice functions to support efficient Center operations.
• Reporting and Analysis: Prepare and maintainreports related to personnel, staffing, budgets, supplies, andequipment. Compile and analyze information, identify discrepancies,and provide supporting documentation for administrative andbudgetary decisions.
• Training: Provide guidance and training toemployees regarding departmental and University policies,procedures, and administrative processes. Assist with training oncomputer applications and office systems as needed.
• Staff Coordination: Provide guidance andassistance to other office staff as needed. Coordinate workassignments, support daily administrative activities, and assistwith supervision of office personnel as assigned.

SUPPLEMENTAL FUNCTIONS:

• May assist with departmental budget planning process includingresearch and provide/prepare financial reports.
• Assist with revision of forms and office procedures.

COMPETENCIES:

• Adaptability
• Analysis/Problem Identification
• Attention to detail
• Consistency
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education: High School Diploma or GED

Experience: 2 years progressively responsible work-relatedexperience

Required licensure, certification, registration or otherrequirements: None

Experience Evaluation

Minimum experience requirements are evaluated on a full-timeequivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working anaverage of 20 hours per week is equivalent to approximately oneyear of full-time experience.

Applicants must include the average hours worked per week for allcurrent and previous positions. Failure to provide this informationmay affect the evaluation of qualifications.

DESIRED QUALIFICATIONS:

• Bachelor's degree plus some experience working in an earlychildhood setting
• Experience with purchasing, p-cards, requisitions/purchaseorders
• Experience with electronic record keeping and reporting
• Experience in higher education
• Experience with cloud-based financial systems

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionallyrequests candidates upload the following document(s) for a completeapplication:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references(references will only be contacted if you are selected as afinalist for the position).

WORK LOCATION:

On-Campus: This position provides vital support tocampus customers, and the successful candidate must be available towork and perform essential job functions on campus, understandingour location is at 7,220 feet above sea level.

WORK AUTHORIZATION REQUIREMENTS

The successful candidate must be eligible to work in the UnitedStates, as sponsorship for any work authorization or work visas isnot available for this position.

HIRING STATEMENT/EEO

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, sexual orientation,gender identity, national origin, disability, or status as aprotected veteran. In compliance with the ADA Amendments Act(ADAAA), if you have a disability and would like to request anaccommodation to apply for a position, please contact us at307-766-2377 or email [e-mail].

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of30,000 residents nestled in the heart of the Rocky Mountain West.The state of Wyoming continues to invest in its only 4-yearuniversity, helping to make it a leader in academics, research, andoutreach with state-of-the-art facilities and strong communityties. We invite you to learn more about Laramie by visiting theAbout Laramie website.

Located in a high mountain valley near the Colorado border, Laramieoffers both outstanding recreational opportunities and closeproximity to Colorado's Front Range and the metropolitan Denverarea. Laramie's beautiful mountain landscape offers outdoorenjoyment in all seasons, with over 300 days of sunshine annually.For more information about the region, please visit http://visitlaramie.org/

Job Schedule:

Full Time

Locations:

16 & Gibbon, Laramie, WY, 82071, US

Posted Salary Range:

$38,700-45,408

Schedule (Hours Per Week):

40

Travel:

No