Business Manager - UW Extension

University of Wyoming; Laramie (WY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous retirement contributions

Health insurance

Paid time off

Tuition waiver

Wellness programs

Job summary

The University of Wyoming Extension is seeking a Business Manager to oversee financial, human resources, and administrative duties for the state Extension office. You will collaborate with the Associate Dean, Directors, and County Coordinators to ensure accurate budgeting, reporting, and program support, with responsibilities spanning from salaries to MOUs.

On-campus role requiring strong communication and leadership in a multidisciplinary environment, supporting 23 counties plus tribal and

Qualifications

• Bachelor's degree in Accounting, Business Administration, or related field.
• 2 years work-related experience.
• Valid driver's license with an MVR compliant with Driving for University Business SAP.
• Comprehensive knowledge of business management policies.
• Strong communication skills both in-person and electronic.
• Demonstrated experience in financial, human resource, and administrative management.

Responsibilities

• Track salaries/fringe and manage county/UWE compensation agreements.
• Manage quarterly invoices and deposits; prorate salaries.
• Accounts receivable; manage deposits and reports.
• Draft budgets for UWE and 4-H; attend budget meetings; track foundation accounts.
• Provide accounting support; process invoices; use P-Card; reconcile transactions.
• Create requisitions and manage applications and interview schedules.
• Serve as Decentralized HR Representative; process HR/payroll actions.
• Maintain MOUs for 23 counties; work with General Counsel on details.
• Assist with contracts entry/tracking; meetings; event planning.
• Supervise student workers and travel planning.

Skills

Financial management

Human resources

Administrative coordination

Communication skills

Attention to detail

Education

Bachelor's degree in Accounting, Business Administration, or related field

Tools

UW accounting systems

P-Card usage

Budgeting software

Job description

Business Manager - UW Extension

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

• Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.


• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.


• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.


• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.


• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary.

JOB TITLE:

Business Manager- University of Wyoming Extension

JOB PURPOSE:

We seek to hire a Business Manager for the University of Wyoming Extension (UWE), with responsibility for financial, human resources, and other administrative duties. This person will serve the state Extension office, work under the supervision of the Associate Dean and Director of Extension, and coordinate closely with Accountants (UWE and the College's Administrative Business Office), Associate Directors, Program Leaders, County Coordinators, and Office Associates. With a history dating back to 1914, the University of Wyoming Extension serves communities across Wyoming's 23 counties, the Wind River Indian Reservation, and F.E. Warren AirForce Base by helping residents apply university research and resources to practical problems. Educational programming ranges broadly from 4-H and youth development, pesticide safety education, agricultural production, food preservation and nutrition, and natural resource conservation. The ideal candidate will uphold the University's land-grant mission manifested through Extension and work diligently to support individual and community well-being.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

FINANCIAL

• Annual Compensation Agreements: Track salaries/fringe, manage cooperative salary contributions for counties and UWE, manage annual compensation agreements, liaising with UW General Counsel as needed.


• County Billing: Manage quarterly invoices, deposits. Prorates salary billings for termed or new employees, track revenue.


• Accounts Receivable: Receive payments for UWE publications and manage deposits and reports.


• Budgets: Draft budgets for UWE, compile 4-H and Communication& Technology budgets. Prepare position planning, attend budget meetings, make budgetary recommendations, and track foundation accounts.


• Accounting Support: Support UWE accountant and help manage expenditures. Provide comprehensive financial support by processing invoices, managing accounts receivable, making purchases using the University Purchasing Card (P-Card), and reconciling personal transactions.

HUMAN RESOURCES

• Positions: Create requisitions and manage applications and interview schedules. Handle candidate interactions, arrange travel and lodging, and act as search committee liaison.


• Serve as the UWE Decentralized Human Resource Representative (DHR): Process HR and payroll actions in conjunction with the College Business Office.

OTHER ADMINISTRATIVE

• Provide strategic support and guidance to the Director, Associate Directors, and other key personnel.


• Memorandums of Understanding (MOU): Keep MOUs up to date for 23 counties and the Wind River Indian Reservation, and work with UW General Counsel on county specific details.


• Contracts: Assist with entering and tracking contracts as needed.


• Meetings: Assist with preparing agendas, rooms, and takeminutes/notes for all meetings; serve on committees as assigned.


• Event Planning: Assist with event planning including facilities, contracts, and agendas as needed.


• Supervision: Supervision of student workers, UWE accountant, and others as assigned.


• Travel Planning: Assist with organizing travel including flights, lodging, and transportation as needed with Office Associate.


• Advanced computer skills, including a wide range of business, financial, and document management applications.

PROFESSIONAL DEVELOPMENT AND SUPPORT

• County Clerical Professional Development Support: Support the Capacity Building Team as needed in the planning of the annual ESCAPE conference for county clerical personnel.


• Professional Development: Engage in professional development to stay current on updating University, State, or Federal Policies in relevant topics.

MINIMUM QUALIFICATIONS:

• Education: Bachelor's degree in Accounting, Business Administration, or a related field or the equivalent combination of education and experience.


• Experience: 2 years work-related experience


• Required licensure, certification, registration or other requirements: Valid driver's license with a motor vehicle record(MVR) compliant with the Driving for University Business SAP.


• Comprehensive knowledge of relevant business management policies and best practices.


• Strong communication skills both in-person and electronic.


• Demonstrated experience in financial, human resource, and administrative management.

DESIRED QUALIFICATIONS:

• Experience working with local governments including city, county, and state.


• Familiarity with federal funding opportunities and application processes.


• Outstanding performance record in previous employment and demonstrated commitment to Extension's philosophy and mission.


• Demonstrated excellence in problem-solving, decision making, and judgement skills.

Experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.

Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.

REQUIRED APPLICATION MATERIALS:

1. Completed online UW application.


2. A detailed letter of intent that specifically addresses your qualifications relative to the minimum and desired qualifications for this position.


3. Current resume or curriculum vitae.


4. Copies of all college transcripts; official transcripts required at time of hiring.


5. Contact information for four (4) professional references who can address your professional qualifications.

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.

WORK AUTHORIZATION REQUIREMENTS

Must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

CONTACT

Dr. John Derek Scasta - Interim Associate Dean and Director

University of Wyoming Extension

1000 E. University Ave., Dept. 3354

Laramie, WY 82071

Phone: [phone]

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [e-mail].

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nested in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/.