Hourly Pooled - Laramie County Extension Office Aide

University of Wyoming; Laramie (WY); On-site; USD 20,000 - 29,000; Part time

Job summary

University of Wyoming – Laramie County Extension Office is seeking a Part-Time Office Aide to perform office and administrative support tasks. The role involves educator support, budgeting, customer service, and data handling in a busy extension office setting.

The successful candidate will have a High School Diploma or GED, 2 years of related experience, and a valid driver’s license. The position is posted with an hourly rate and requires strong organization and communication skills.

Qualifications

• Education: High School Diploma or GED.
• Experience: 2 years progressively responsible work-related experience.
• Valid driver’s license with a motor vehicle record compliant with Driving for University Business.

Responsibilities

• Perform office and administrative/management support tasks.
• Provide program and educator support and office management.
• Balance changing and competing needs for resources.
• Handle customer service tasks including walk-in visitors and phone inquiries.
• Manage budgets, invoices, and expense reporting.

Skills

Adaptability

Attention to detail

Organization

Communication

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Hourly Pooled - Laramie County Extension Office Aide

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming.Our community thrives on the contributions of talented and drivenindividuals who share in our mission, vision, and values. If yourexpertise and experience align with the goals of our institution,we would be thrilled to hear from you. We encourage you to applyand become a valued member of our vibrant campus communitytoday!

At the University of Wyoming, we are committed to creating asupportive and enriching workplace.

JOB TITLE

Part-Time Office Aide- Laramie County

JOB PURPOSE

Perform office and administrative/managementsupport tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform special projects, as directed.
• Office Administration: Provide program & educator supportand office management. Work collaboratively with the OfficeAssociate Senior to ensure educators have the appropriate supportand resources for their programs. Balance changing and competingneeds for resources.
• Customer Service: Receive walk-in visitors & direct toappropriate person. Answer and direct phone calls. Take &deliver messages. Respond to mailed, emailed, and faxed inquiriesfrom clients. Investigate and report on concerns from customers andstakeholders.
• Accounting/Billing: Manage & reconcile office/programbudgets. Submit invoices to be paid. Collect and deposit fees.Submit and reconcile expense reports.
• Contact Management: Manage mailings. Follow-up with potentialprogram participants and/or volunteers. Input and maintain contact,scheduling, and participation data for programparticipants/volunteers/speakers. Prepare directories, mailinglists, etc.
• Marketing, Recruiting, and Publications: Produce publications -flyers, brochures, postcards, newsletters. Distribute marketingmaterials. Create and maintain websites and social media sites.Maintain marketing displays. Maintain UW event calendar.
• Event Logistics and Data Management: Create, maintain, and fileprogram documents/materials. Manage program planning logistics.Make travel arrangements for educators, participants, andvolunteers. Find and book venues. Arrange food and beverage.Organize, purchase, inventory, and prepare program supplies.Coordinate audiovisual equipment and operation. Assist with day ofevent logistics. Input program data and generate reports on programparticipation, results, and impacts.

SUPPLEMENTAL FUNCTIONS

• May assist with departmental budget planning process includingresearch and provide/prepare financial reports.
• Assist with revision of forms and office procedures.
• Maintain 4-H enrollment database including dataentry/reports.
• Take, prepare, and maintain meeting minutes.
• Prepare directories, registrations, surveys, or other forms asnecessary.
• Assist with 4-H events as required.
• Assist with the Laramie County Fair as required.
• Maintain office social media sites.

COMPETENCIES

• Adaptability
• Analysis/Problem Identification
• Attention to detail
• Consistency
• Initiative
• Motivational Fit
• Quality of Work
• Work Prioritization & Management

MINIMUM QUALIFICATIONS

Education: High School Diploma or GED

Experience: 2 years progressively responsible work-relatedexperience

Valid driver's license with a motor vehicle record (MVR) compliantwith the Driving for University Business SAP.

DESIRED QUALIFICATIONS

• Excellence in ability to communicate orally and in writing.Evidence documented through application materials andexperience
• Basic accounting skills
• Project management skills- Tracking status of multipleprojects, delegating, and meeting deadlines
• Competent in Microsoft PowerPoint, and Publisher
• Time management skills, experience handling multiple tasks anddeadlines
• Ability to complete complex administrative tasks, followdetailed procedures/methods, and problem solve
• Organizational and planning skills
• Ability to maintain complete and accurate detailed records
• Experience with bookkeeping, budgets, and accounting
• Experience creating and maintaining web pages
• Experience in reception skills
• Experience in maintaining calendars and schedulingappointments, events, and meetings
• Higher education work experience

REQUIRED APPLICATION MATERIALS

1. Cover letter
2. Resume or C.V.

WORK LOCATION

This position provides vital support to Laramie County Extensionclientele and requires the successful candidate be available towork in the local Extension office.

WORK AUTHORIZATION REQUIREMENTS

The successful candidate must be eligible to work in the UnitedStates. Sponsorship for H-1B work authorization or work visa is notavailable for this position.

HIRING STATEMENT/EEO

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, sexual orientation,gender identity, national origin, disability, or status as aprotected veteran. In compliance with the ADA Amendments Act(ADAAA), if you have a disability and would like to request anaccommodation to apply for a position, please contact us at307-766-2377 or email [e-mail].

ABOUT CHEYENNE

Cheyenne is the capital city of Wyoming. It's home to the CheyenneFrontier Days Old West Museum, with exhibits about early rodeos andartifacts like 19th-century passenger wagons. The landscapedCheyenne Botanic Gardens includes a labyrinth. Collections at theWyoming State Museum include dinosaur fossils. For more informationon Cheyenne and Laramie County please visit https://www.cheyenne.org/

Located in a high mountain valley near the Colorado border, Laramieoffers both outstanding recreational opportunities and closeproximity to Colorado's Front Range and the metropolitan Denverarea. Laramie's beautiful mountain landscape offers outdoorenjoyment in all seasons, with over 300 days of sunshine annually.For more information about the region, please visit http://visitlaramie.org/

Locations: Cheyenne, WY, United States

Posted Salary Range: Up to $18.00

Schedule (Hours Per Week): 20