Office Associate

Paul Miller; West Caldwell (NJ); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Wellness discounts

401K employer match

FSA

Paid time off

Disability insurance

Job summary

Paul Miller Chevy in West Caldwell, NJ is seeking an administrative professional to support accounting and office operations. You will post deals, assist with invoices, and help balance cashflow and contracts in a bustling auto dealership environment.

Ideal candidates will have strong organizational skills, attention to detail, and the ability to manage multiple tasks while maintaining professional communication with colleagues and customers.

Qualifications

• 2+ years of processing motor vehicle paperwork preferred.
• Strong organizational and prioritization skills.
• Proficient in file management, both physical and digital.
• Automotive industry experience is a plus.
• Excellent communication and data entry skills.

Responsibilities

• Posting new, used, and wholesale deals.
• Assist with calculating sales commissions.
• Assist Office Manager with monthly accounting and administrative tasks (i.e., month-end process).
• Provide administrative support by posting automotive documents.
• Be responsible for managing and balancing monthly gross sheets, cashflows, and ongoing contracts.
• Maintain accounts, ensuring all information reflected is accurate and up to date.
• Process accounts payable and receivable.
• Support in managing cashflows and ongoing contracts.
• Ensure that all schedules are reconciled and cleaned on a timely basis.
• Assist with special projects and other administrative tasks as assigned.
• Manage and maintain office filing systems, both physical and digital, for both accounting and administrative departments.
• Updating and reporting inventory, stocking in vehicles into the system.
• Assist in processing all new and used vehicles for registration in the state in which they will be titled.
• Verify funds before processing title applications.
• Compile and maintain a complete list of all outstanding title work.

Skills

Strong organizational

File management

Data entry

Communication skills

Automotive industry experience

Phone etiquette

Education

Accounting/Office administration experience

Tools

Accounting software

MS Office

Job description

Job Details: Job Location: Paul Miller Chevy - WEST CALDWELL, NJ 07006, Salary Range: $20.00 - $20.00 Hourly, Whether you're in the automotive industry or joining us from another field, Paul Miller Auto Group is ready for you to become a part of an award-winning team. Paul Miller doesn't just lend his name to a dealership; he ensures it maintains a reputation as the gold-standard for the loyalty and respect given to his valuable employees. If you're ready to thrive in an environment where your professional and personal goals are supported.

What We Offer

• Competitive Medical, Dental & Vision Insurance
• Company Funded Life Insurance
• Health & Wellness Program with Discounts
• 401K & Roth with Employer Match up to $3,000
• FSA for both Health and Dependent
• Generous Paid Time Off (Vacation, Sick, and Holiday)
• Short/Long Term Disability

Responsibilities

• Posting new, used, and wholesale deals
• Assist with calculating sales commissions
• Assist Office Manager with the daily operations of the accounting and administrative department (i.e., month-end process)
• Provide administrative support by posting automotive documents
• Be responsible for managing and balancing monthly gross sheets, cashflows, and any ongoing contracts
• Maintain accounts, ensuring all information reflected is accurate and up to date
• Process accounts payable and receivable
• Support in managing cashflows and ongoing contracts
• Ensures that all accounts are up-to-date and accurate
• Ensure all schedules are reconciled and cleaned on a timely basis
• Assist with special projects and other administrative tasks as assigned
• Manage and maintain office filing systems, both physical and digital, for both accounting and administrative departments
• updating and reporting inventory, stocking in vehicles into the system
• Assist in processing all new and used vehicles for registration in the state in which they will be titled
• Verify funds before processing title applications
• Compile and maintain a complete list of all outstanding title work

Qualifications

• Preferred to have at least 2 years of processing motor vehicle work.
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficient in file management, both physical and digital
• Familiarity with phone systems and ability to handle incoming calls professionally
• Excellent administrative skills, including data entry, recordkeeping, and correspondence
• Previous experience in automotive industry preferred
• Strong communication skills with a friendly and professional demeanor