Automotive Office Administrator & Accounting Support

Paul Miller Chevy; West Caldwell (NJ); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Competitive Medical, Dental & Vision

Company Funded Life Insurance

Health & Wellness Program with Disount

401K & Roth with Employer Match up to

FSA for both Health and Dependent

Generous Paid Time Off (Vacation, Sick

Holiday)

Short/Long Term Disability

Job summary

Paul Miller Chevy in West Caldwell, NJ is seeking an organized administrative professional to support accounting and office operations. You will handle posting documents, processing payments, and maintaining filing systems.

This role offers competitive benefits and room to grow within the Paul Miller Auto Group, with responsibilities spanning month-end processes and cash flow management. Excellent organization and communication are key.

Qualifications

• Preferred to have at least 2 years of processing motor vehicle work.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficient in file management, both physical and digital.
• Familiarity with phone systems and ability to handle incoming calls professionally.
• Excellent administrative skills, including data entry, recordkeeping, and correspondence.
• Previous experience in automotive industry preferred.
• Strong communication skills with a friendly and professional demeanor.

Responsibilities

• Posting new, used, and wholesale deals
• Assist with calculating sales commissions
• Assist Office Manager with the daily operations of the accounting and administrative department (i.e., month-end process)
• Provide administrative support by posting automotive documents
• Be responsible for managing and balancing monthly gross sheets, cashflows, and any ongoing contracts
• Maintain accounts, ensuring all information reflected is accurate and up to date
• Process accounts payable and receivable
• Support in managing cashflows and ongoing contracts
• Ensures that all accounts are up-to-date and accurate
• Ensure all schedules are reconciled and cleaned on a timely basis
• Assist with special projects and other administrative tasks as assigned
• Manage and maintain office filing systems, both physical and digital, for both accounting and administrative departments
• updating and reporting inventory, stocking in vehicles into the system
• Assist in processing all new and used vehicles for registration in the state in which they will be titled
• Verify funds before processing title applications
• Compile and maintain a complete list of all outstanding title work

Job description

Paul Miller Chevy in West Caldwell, NJ is seeking an organized administrative professional to support accounting and office operations. You will handle posting documents, processing payments, and maintaining filing systems.

This role offers competitive benefits and room to grow within the Paul Miller Auto Group, with responsibilities spanning month-end processes and cash flow management. Excellent organization and communication are key.