Automotive Office & Accounting Coordinator

Paul Miller; West Caldwell (NJ); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Wellness discounts

401K employer match

FSA

Paid time off

Disability insurance

Job summary

Paul Miller Chevy in West Caldwell, NJ is seeking an administrative professional to support accounting and office operations. You will post deals, assist with invoices, and help balance cashflow and contracts in a bustling auto dealership environment.

Ideal candidates will have strong organizational skills, attention to detail, and the ability to manage multiple tasks while maintaining professional communication with colleagues and customers.

Qualifications

• 2+ years of processing motor vehicle paperwork preferred.
• Strong organizational and prioritization skills.
• Proficient in file management, both physical and digital.
• Automotive industry experience is a plus.
• Excellent communication and data entry skills.

Responsibilities

• Posting new, used, and wholesale deals.
• Assist with calculating sales commissions.
• Assist Office Manager with monthly accounting and administrative tasks (i.e., month-end process).
• Provide administrative support by posting automotive documents.
• Be responsible for managing and balancing monthly gross sheets, cashflows, and ongoing contracts.
• Maintain accounts, ensuring all information reflected is accurate and up to date.
• Process accounts payable and receivable.
• Support in managing cashflows and ongoing contracts.
• Ensure that all schedules are reconciled and cleaned on a timely basis.
• Assist with special projects and other administrative tasks as assigned.
• Manage and maintain office filing systems, both physical and digital, for both accounting and administrative departments.
• Updating and reporting inventory, stocking in vehicles into the system.
• Assist in processing all new and used vehicles for registration in the state in which they will be titled.
• Verify funds before processing title applications.
• Compile and maintain a complete list of all outstanding title work.

Skills

Strong organizational

File management

Data entry

Communication skills

Automotive industry experience

Phone etiquette

Education

Accounting/Office administration experience

Tools

Accounting software

MS Office

Job description

Paul Miller Chevy in West Caldwell, NJ is seeking an administrative professional to support accounting and office operations. You will post deals, assist with invoices, and help balance cashflow and contracts in a bustling auto dealership environment.

Ideal candidates will have strong organizational skills, attention to detail, and the ability to manage multiple tasks while maintaining professional communication with colleagues and customers.