Office Assistant / Receptionist

The Stevens & Lee Companies; Princeton (NJ); On-site; USD 30,000 - 34,000; Full time

Job summary

The Stevens & Lee Companies in Princeton, NJ, is seeking an Office Assistant to provide essential front-office support and create a welcoming environment for clients, visitors, and staff. You will handle administrative tasks, organize documents, and maintain a professional reception area in a fast-paced law firm.

The ideal candidate will have strong communication, organizational, and multitasking abilities, with experience in an office setting.

Qualifications

• Must have strong communication and interpersonal skills.
• Ability to organize, prioritize tasks, and multitask in a fast-paced environment.
• Experience in receptionist/administrative/customer service roles preferred, ideally in a law firm.
• High school diploma or equivalent required; degree a plus.

Responsibilities

• Greeting clients and visitors and directing them to the appropriate attorney or department.
• Administrative support such as filing, faxing, photocopying, and organizing documents.
• Handle mail and packages, prepare outgoing mail and couriers as needed.
• Maintain client confidentiality and professional demeanor at all times.
• Coordinate with legal staff for scheduling and clerical tasks.
• Keep the reception area presentable and welcoming.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Professional appearance

Teamwork

Education

High school diploma or equivalent

Associate or bachelor's degree is a plus

Tools

Phone systems

Copiers

Fax machines

Document management software

MS Word

PowerPoint

Excel

Job description

Powerful Partnerships. Standout Solutions.

Among the 200 largest law firms in the country, Stevens & Lee is a full-service law firm with 230 lawyers serving clients from 19 offices. Our lawyers provide strategic and practical legal counsel at both the regional and national levels and remain dedicated to solving clients' most complex problems and delivering an exceptional client experience. The firm is the cornerstone of The Stevens & Lee Companies, a platfrom of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.

Job Overview

We are seeking a professional, personable, and detail-oriented Office Assistant at Stevens & Lee. As the Office Assistant, you will provide administrative support and ensure the smooth operation of the front office, while creating a welcoming environment for clients, visitors, and staff. The ideal candidate will be organized, proactive, and capable of handling multiple tasks in a fast-paced environment.

Primary Responsibilities (responsibilities include but not limited to)

• Greeting Clients and Visitors: Welcome clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department.
• Administrative Support: Assist with administrative tasks such as filing, faxing, photocopying, and organizing legal documents as needed.
• Mail and Document Handling: Sort and distribute incoming mail, deliveries, and packages. Prepare outgoing mail and couriers as necessary.
• Client Confidentiality: Maintain a high level of confidentiality and professionalism in all dealings with clients, documents, and sensitive information.
• Coordination with Legal Staff: Assist legal assistants and paralegals with scheduling meetings, filing documents, and other clerical tasks as required such.
• Maintaining Reception Area: Ensure the reception area is presentable and maintains a professional and welcoming atmosphere at all times.
• Other projects as assigned.

Skills & Competencies

• Strong verbal and written communication skills.
• Excellent interpersonal skills.
• Proficient with office equipment (phone systems, copiers, fax machines).
• Strong organizational skills and ability to prioritize tasks.
• Attention to detail and ability to multitask in a fast-paced environment.
• Professional appearance and demeanor.
• Demonstrated ability to work with individuals at all levels across the Firm.
• Ability to work independently and as part of a team environment.
• Proficiency in Microsoft Word, PowerPoint and Excel.

Qualifications

• Education: High school diploma or equivalent; associate or bachelor's degree is a plus.
• Experience: Previous experience as a receptionist, administrative, or customer service role is preferred. Experience working in a law firm or legal setting is a plus.

The firm is not accepting resumes from search firms for this position.

Job Type: Full-Time- 40 Hours/week onsite

FLSA Classification: Non-Exempt

Reports To: Human Resources

Location: Princeton, NJ

Salary Range: $22-$25/Hour

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.