Office Assistant: Purchasing, AR/AP & Project Support

Staffing Support Specialists; Town of Addison (WI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) program

Job summary

Staffing Support Specialists in Hartford, WI is seeking a full-time Office Assistant to support purchasing, accounts payable/receivable, project support, marketing, and production. This role requires self-sufficiency, patience, and the ability to thrive in a fast-paced office.

You will manage ordering, vendor communications, invoicing, AR aging, project docs, and marketing outreach, while providing admin support to senior staff.

Qualifications

• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and Teams; Adobe Acrobat Pro DC is a plus.
• Administrative experience handling confidential information.
• Strong written and verbal communication, including proofreading.
• Ability to work independently and as part of a team with minimal supervision.
• Strong organizational skills; able to multi-task and meet deadlines.

Responsibilities

• Support Purchasing: order materials, manage purchase orders, communicate with vendors and coordinate invoice processing.
• Handle Accounts Payable/Receivable: process invoices, maintain records, generate invoices, and monitor payments.
• Assist Project Support: prepare meeting notes and project documentation, assist with bidding information.
• Support Marketing: assist with outreach and dissemination of marketing materials.
• Oversee Production Support: manage warehouse/inventory and coordinate with Purchasing.
• Provide Administrative support to senior management and staff, including handling confidential correspondence.

Skills

Microsoft Office

Administrative experience

Communication skills

Independent worker

Organization

Tools

Adobe Acrobat Pro DC

Job description

Staffing Support Specialists in Hartford, WI is seeking a full-time Office Assistant to support purchasing, accounts payable/receivable, project support, marketing, and production. This role requires self-sufficiency, patience, and the ability to thrive in a fast-paced office.

You will manage ordering, vendor communications, invoicing, AR aging, project docs, and marketing outreach, while providing admin support to senior staff.