Purchasing Assistant

Workforce Solutions, LLC; Monona (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off and holidays

401(k) with employer match

Life and disability insurance

Growth and professional development

Job summary

Workforce Solutions, LLC in Madison, WI, is partnering with a family-owned manufacturing company to fill a Purchasing Assistant role. The position supports purchasing and procurement operations, sourcing materials, obtaining vendor quotes, coordinating deliveries, and maintaining supplier relationships to keep production running smoothly.

The ideal candidate is organized, detail-oriented, and capable of balancing multiple priorities while proactively identifying cost-saving opportunities.

Qualifications

• High school diploma or GED required.
• Associate degree in Business, Supply Chain Management, or related field preferred.
• 1-3 years purchasing/procurement experience.
• Experience with vendor quotes, PO processing, and inventory management.
• ERP/MRP or accounting software experience is a plus.

Responsibilities

• Source materials, supplies, equipment, and services for manufacturing needs.
• Obtain vendor quotes and coordinate deliveries to production schedules.
• Maintain supplier relationships and purchasing records.
• Process invoices and help resolve vendor issues.
• Collaborate with internal teams to ensure material availability.

Skills

Strong organizational skills

Detail-oriented

Problem-solving abilities

Multi-tasking

Education

High school diploma or GED

Associate degree in Business, Supply Chain Management, or related field

Tools

Microsoft Office (Excel, Outlook, Word)

ERP/MRP software

Job description

Workforce Solutions partners directly with teams looking to hire top talent. We are currently working with a family-owned manufacturing company seeking a Purchasing Assistant to join their Madison, WI location. Our client is a family-owned manufacturer, who is known for their strong culture and long-tenured workforce, that has been serving customers for nearly 50 years

What's the role?

The Purchasing Assistant plays an important role in supporting the company's purchasing and procurement operations. This position is responsible for sourcing materials, supplies, equipment, and services needed to support manufacturing and daily business operations. Responsibilities include obtaining vendor quotes, coordinating deliveries, maintaining supplier relationships, managing purchasing records, processing invoices, and helping resolve vendor-related issues.

This role works closely with internal teams to ensure materials are available to meet production schedules and project timelines. The ideal candidate is highly organized, detail-oriented, and capable of balancing multiple priorities while proactively identifying opportunities to improve efficiencies and reduce costs.

What experience and skills do I need to be successful?

• High school diploma or GED required
• Associate degree in Business, Supply Chain Management, or a related field preferred
• 1-3 years of purchasing, procurement, inventory control, administrative, or related experience
• Manufacturing or industrial purchasing experience is a plus
• Experience working with vendors, purchase orders, freight coordination, and inventory management
• Strong organizational skills and attention to detail
• Solid problem-solving and decision-making abilities
• Proficiency with Microsoft Office, including Excel, Outlook, and Word
• Experience utilizing ERP, MRP, or accounting software preferred

Great Perks and Benefits:

This position offers a competitive salary and full benefits package, including:

• Medical, dental, and vision insurance

• Paid time off and holidays

• 401(k) with employer match

• Life and disability insurance

• Opportunities for growth and professional development

What will my schedule look like?

This is a full-time, onsite role working Monday through Friday, 8:00 a.m. – 5:00 p.m.