Office Assistant / Office Manager – Beauty Brand

Atrium Staffing LLC; New York (NY); Sur place; USD 34 000 - 49 000; Plein temps

Avantages offerts par ce poste

Atrium Care Package

Résumé du poste

Atrium Staffing LLC is seeking an experienced Office Assistant / Office Manager for a fast-paced beauty brand's corporate team. You will oversee daily operations, maintain a polished workplace, coordinate with vendors, manage supplies, and support meetings and events across departments.

The ideal candidate is organized, proactive, and comfortable wearing multiple hats in a creative environment. This role combines office management with administrative support and workplace coordination.

Qualifications

• Previous experience as an Office Assistant, Office Coordinator, Office Manager, or similar corporate support role.
• Excellent written and verbal communication; professional demeanor.
• Ability to manage multiple priorities and maintain confidentiality.

Responsabilités

• Oversee day-to-day office operations to maintain an organized, welcoming corporate environment.
• Greet guests and manage a polished reception area.
• Coordinate with vendors, building management, and office services.
• Manage office supplies, inventory, and mail/courier services.
• Support calendar management, travel logistics, and expense reporting.
• Prepare and maintain spreadsheets, presentations, and reports.

Connaissances

Organizational skills

Attention to detail

Multitasking

Calm under pressure

Strong communication

Vendor coordination

Calendar management

Formation

High school diploma

Associate's or Bachelor's degree preferred

Outils

Microsoft Office

Google Workspace

Description du poste

Client Overview:

A growing and innovative beauty brand is seeking a polished, highly organized, and proactive Office Assistant / Office Manager – Beauty Brand to join its corporate team. This organization offers a fast‑paced, creative, and collaborative environment where professionalism, attention to detail, and a hands‑on approach are highly valued.

The ideal candidate is passionate about the beauty industry, enjoys creating an organized and welcoming workplace, and thrives in an environment where they can take ownership of daily operations while supporting a dynamic team.

Salary/Hourly Rate:

$30/hr

Position Overview:

The Office Assistant / Office Manager – Beauty Brand will play a key role in overseeing daily office operations while providing administrative and operational support to a busy corporate team. This individual will be responsible for maintaining an organized and professional workplace, coordinating with vendors, managing office supplies and inventory, assisting with meetings and events, and supporting various departments with administrative needs.

The ideal candidate is personable, resourceful, highly organized, and comfortable wearing multiple hats. This role requires someone who takes initiative, anticipates office needs, and enjoys working in a fast‑paced, creative environment.

This is an excellent opportunity for an administrative professional with an interest in beauty, skincare, cosmetics, or consumer brands who enjoys a combination of office management, administrative support, and workplace coordination.

Responsibilities of the Office Assistant / Office Manager – Beauty Brand:

• Oversee day-to-day office operations to ensure an organized, efficient, and welcoming corporate environment.
• Serve as a primary point of contact for employees, visitors, vendors, and external business partners.
• Greet guests and maintain a polished and professional reception area.
• Manage office supplies, kitchen inventory, pantry items, and general workplace necessities.
• Coordinate with building management, maintenance teams, cleaning services, and external vendors.
• Maintain the organization and appearance of conference rooms, shared workspaces, and common areas.
• Assist with organizing beauty products, samples, promotional materials, and office inventory.
• Manage incoming and outgoing mail, packages, shipments, and courier services.
• Coordinate conference room reservations, internal meetings, and office schedules.
• Assist with meeting preparation, catering, refreshments, and hospitality arrangements.
• Provide general administrative support to leadership and various corporate departments.
• Assist with calendar management, scheduling, travel coordination, and expense reporting as needed.
• Prepare, edit, and maintain spreadsheets, presentations, reports, and business correspondence.
• Support employee onboarding logistics, including workspace preparation, office access, and welcome materials.
• Assist with coordinating team events, product launches, brand meetings, and employee engagement activities.
• Track office expenses, vendor invoices, purchase orders, and supply budgets.
• Maintain organized electronic and physical filing systems.
• Partner with HR, IT, Finance, Marketing, and other departments on workplace initiatives.
• Proactively identify opportunities to improve office processes, organization, and overall operational efficiency.
• Assist with special projects and additional administrative responsibilities as business needs evolve.

Required Experience/Skills for the Office Assistant / Office Manager – Beauty Brand:

• Previous experience in an Office Assistant, Office Coordinator, Office Manager, Administrative Assistant, or similar corporate support role.
• Strong organizational skills and exceptional attention to detail.
• Experience managing daily office operations, supplies, vendors, and administrative responsibilities.
• Excellent written and verbal communication skills.
• Professional, polished, personable, and service‑oriented demeanor.
• Proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint, and/or Google Workspace.
• Ability to manage multiple priorities and adapt to changing business needs.
• Strong problem‑solving skills and a proactive, solutions‑oriented mindset.
• Experience coordinating meetings, office logistics, and workplace services.
• Comfortable communicating with employees, executives, vendors, and external partners.
• Ability to work independently and take ownership of office responsibilities.
• Strong time management skills and ability to follow through on multiple projects.
• Ability to maintain confidentiality and exercise sound judgment.
• Hands‑on, flexible, and willing to assist with a variety of administrative and operational tasks.
• Strong interpersonal skills and ability to contribute to a positive, collaborative office culture.

Preferred Experience/Skills for the Office Assistant / Office Manager – Beauty Brand:

• Previous experience working within the beauty, cosmetics, skincare, fragrance, wellness, fashion, or consumer products industry.
• Experience managing or supporting operations within a beauty brand's corporate office.
• Familiarity with product samples, inventory organization, and shipping logistics.
• Experience coordinating office events, product launches, brand activations, or internal company meetings.
• Previous experience supporting creative, marketing, sales, or executive teams.
• Experience working within a fast‑growing beauty brand or entrepreneurial corporate environment.
• Familiarity with vendor management, expense tracking, and office purchasing.
• Experience coordinating employee onboarding and workplace initiatives.
• Strong interest in beauty industry trends, products, and brands.
• Ability to anticipate workplace needs and independently implement operational improvements.

Education Requirements:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).