Executive Assistant & Office Manager

Atrium Staffing LLC; New York (NY); On-site; USD 69,000 - 83,000; Full time

Benefits offered by this job

Atrium Care Package

Paid time off

Job summary

Atrium Staffing LLC is seeking an Executive Assistant & Office Manager to support the CEO and oversee day-to-day office operations in a fast-paced luxury environment. This temp-to-perm role requires discretion, polished presence, and strong cross-functional coordination in a New York setting.

Responsibilities include partnering with the CEO, managing incoming requests, and ensuring a high standard of workplace presentation and operations.

Qualifications

• Must have previously supported a CEO.
• Luxury brand exposure and a polished presence required.
• Beauty, retail, or luxury consumer experience required.
• 5+ years of executive support or office management experience.
• Excellent communication with senior leaders and internal teams.
• Strong organization and ability to manage competing priorities.
• High discretion with confidential information.
• Ability to lift and move boxes up to 25 lbs.

Responsibilities

• Partner closely with the CEO to protect time and priorities.
• Serve as a primary point of contact for inbound requests.
• Own office operations, including packages, mail, supplies, vendors, conference room readiness, and workplace presentation.
• Support workplace initiatives and employee engagement activities.

Skills

Executive support

Luxury brand experience

Beauty/Retail industry

Communication

Organization

Discretion

Move 25 lbs

Cross-functional coordination

Job description

Client Overview:

A confidential luxury beauty/retail organization is seeking an Executive Assistant & Office Manager to support the CEO and oversee day-to-day office operations. This role is ideal for a polished, proactive professional who has experience supporting executive leadership while managing workplace operations. The ideal candidate has luxury brand presence and experience within beauty, retail, or luxury consumer environments.

Salary/Hourly Rate:

$50/hr

Position Overview:

The Executive Assistant & Office Manager will support the CEO while overseeing day-to-day office operations and workplace experience initiatives. This position requires a highly organized professional who can balance executive partnership, office management, and cross-functional coordination while maintaining a high level of discretion and professionalism.

This is a temp-to-perm opportunity for a candidate who thrives in a fast-paced luxury environment and enjoys supporting both executive and operational priorities.

Responsibilities of the Executive Assistant & Office Manager:

• Partner closely with the CEO, using strong judgment, discretion, and prioritization to protect time and focus.
• Act as a key point of contact for inbound requests and ensure communications and priorities are handled smoothly and professionally.
• Own office operations, including packages, shipments, mail, supplies, vendors, conference room readiness, and workplace presentation.
• Support workplace initiatives, including back-to-office coordination, new hire office readiness, and employee engagement activities.

Required Experience/Skills for the Executive Assistant & Office Manager:

• Must have previously supported a CEO as an Executive Assistant.
• Luxury brand exposure and a polished, professional presence are required.
• Beauty, retail, or luxury consumer industry experience is required.
• 5+ years of executive support and/or office management/workplace operations experience.
• Excellent communication skills and comfort interacting with senior leaders and internal teams.
• Strong organization, follow-through, and ability to manage competing priorities.
• High level of discretion with confidential information.
• Ability to lift and move boxes weighing up to 25 lbs.

Education Requirements:

• No educational requirements.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).