Executive Assistant (Temp to Perm) – Beauty

Frankie Rubin; New York (NY); Hybrid; USD 55,000 - 62,000; Full time

Job summary

24 Seven Talent is seeking an experienced Executive Assistant to support senior leadership in a fast-paced beauty industry environment. This Hybrid role in NYC requires coordinating complex calendars, international travel, expenses, and confidential communications.

You will also manage front desk and office operations, handle vendor relations, and contribute to planning company events—ensuring an efficient and polished workplace for executives and visitors.

Qualifications

• Experience supporting senior executives in fast-paced environments.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage a highly complex executive calendar and prioritize meetings.
• Coordinate domestic and international travel plans from start to finish.
• Oversee expenses, invoices, and administrative processes with accuracy.
• Serve as a primary point of contact between senior leadership and stakeholders.
• Prepare and coordinate executive-level correspondence, presentations, and materials.
• Arrange meeting agendas and briefing documents for productive discussions.
• Greet visitors and manage front desk and reception duties.
• Coordinate meeting room schedules and ensure spaces are presentation-ready.
• Maintain smooth day-to-day office operations and supplies.
• Coordinate with vendors, building management, IT, and other partners.

Skills

Calendar management

Travel coordination

Expense & admin

Communication

Stakeholder management

Office management

Reception/front desk

Event coordination

Attention to detail

Discretion/confidentiality

Job description

Executive Assistant (Temp to Perm) – Beauty

Executive Assistant – Beauty
Type: Temp to Perm
Location: Hybrid 4 days NYC
Pay: $40-45/hour DOE

Client Overview: Our client is a global leader in the beauty industry. They are seeking a Temp to Perm Executive Assistant to join their team.

Role Overview: The Executive Assistant will serve as a trusted partner to senior leadership, helping optimize day-to-day operations, executive effectiveness, communication, and organizational coordination. The successful candidate will bring strong business acumen, exceptional attention to detail, sound judgment, and the ability to confidently manage multiple priorities in a high-visibility environment. This role will also provide office management and reception support, helping maintain a welcoming, organized, and efficient workplace.

• Manage a highly complex executive calendar, prioritizing meetings, commitments, business initiatives, and stakeholder interactions.
• Coordinate domestic and international travel arrangements from planning through completion, including changes and contingency needs.
• Oversee expenses, invoices, documentation, and other administrative processes with accuracy and attention to detail.
• Act as a key point of contact between senior leadership and internal and external stakeholders.
• Prepare, edit, and coordinate executive-level correspondence, presentations, briefing materials, and other communications.
• Prepare agendas, presentations, briefing documents, and meeting materials to support productive discussions and informed decisions.
• Serve as a welcoming and professional first point of contact for employees, visitors, clients, candidates, and other guests.
• Manage front desk and reception responsibilities, including greeting and directing visitors and coordinating visitor access.
• Answer, screen, and route incoming calls and general inquiries in a professional and timely manner.
• Coordinate meeting room schedules and ensure conference rooms, reception areas, and common spaces are organized and presentation-ready.
• Oversee day-to-day office operations, ensuring the workplace is clean, organized, well-stocked, and functioning efficiently.
• Manage office supplies, equipment, catering, mail, deliveries, and other general office needs.
• Coordinate with building management, vendors, maintenance teams, IT, security, and other external partners to address office-related needs.
• Support office events, team meetings, celebrations, and employee engagement activities from planning through execution.
• Proven experience supporting senior executives in a fast-paced, complex environment.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication abilities.
• Demonstrated ability to anticipate needs and operate proactively.
• Excellent judgment when handling confidential or sensitive information.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Comfortable working independently while collaborating effectively across teams.
• Strong proficiency with standard productivity and business communication tools.
• Professional, adaptable, resourceful, and solutions-oriented approach.
• Ability to remain composed and effective in a high-pressure, rapidly changing environment.