Executive Assistant & Office Manager - 411509

Atrium; New York (NY); On-site; USD 57,000 - 81,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium in Long Island, NY seeks an experienced Executive Assistant & Office Manager to support the CEO, manage calendars, travel, meetings, and communications while safeguarding time and priorities. This dual role combines strategic gatekeeping with hands-on office leadership in a fast-paced luxury consumer setting.

In addition, the position oversees day-to-day office operations, vendor management, onboarding logistics, events, and a polished, high-end workplace.

Qualifications

• 5+ years in executive support or office management.
• Experience supporting a CEO/senior executive.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide high-level support to the CEO, including calendar management, scheduling, travel coordination, and meeting logistics.
• Prepare presentations, reports, and executive materials while managing correspondence and confidential information.
• Serve as a key contact for internal and external stakeholders and support leadership meetings and special projects.
• Coordinate cross-functional activities, travel, conferences, and day-to-day administrative needs.
• Oversee daily office operations, vendor management, onboarding logistics, and office initiatives.
• Lead office culture and employee engagement efforts and maintain a polished office environment.

Skills

Executive support

Office management

Calendar management

Travel coordination

Vendor management

Communication

MS Office/Google Workspace

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Client Overview

With locations in coveted neighborhoods across the country, our client takes beauty personally. Founded on a client-first service model that emphasizes hyper-personalized, high-quality experiences, the leading luxury beauty destination, our client offers a highly curated and premium product assortment across a range of categories. Our client is redefining modern luxury in beauty and remains committed to exceptional customer service and their purpose to be the ultimate specialist in the beauty of their clients. Currently, they are expanding their team and looking to add an

Client Overview

With locations in coveted neighborhoods across the country, our client takes beauty personally. Founded on a client-first service model that emphasizes hyper-personalized, high-quality experiences, the leading luxury beauty destination, our client offers a highly curated and premium product assortment across a range of categories. Our client is redefining modern luxury in beauty and remains committed to exceptional customer service and their purpose to be the ultimate specialist in the beauty of their clients. Currently, they are expanding their team and looking to add an Executive Assistant & Office Manager to their team on a temp-to-perm basis.

Salary/Hourly Rate

$50/hr (Temp)

$110k - $115k + 6% Bonus (Perm)

Position Overview

This role is a dual Executive Assistant & Office Manager position supporting the CEO of a leading luxury beauty retailer. The Executive Assistant & Office Manager will manage complex executive calendars, travel, meetings, presentations, and communications while acting as a strategic gatekeeper who protects the CEO's time and helps drive priorities forward. In addition, the Executive Assistant & Office Manager will oversee day-to-day office operations, including vendor management, onboarding logistics, workplace initiatives, office events, and maintaining a polished, high-end office environment. The ideal Executive Assistant & Office Manager candidate is highly organized, proactive, polished, and experienced supporting senior executives in a fast-paced retail, beauty, luxury, or consumer-facing organization. This role is in the office from Tuesday to Thursday in Long Island, NY.

Responsibilities Of The Executive Assistant & Office Manager

• Executive Support:
  • Provide high-level support to the CEO, including calendar management, scheduling, travel coordination, and meeting logistics.
  • Prepare presentations, reports, and executive materials while managing correspondence, expenses, and confidential information.
  • Serve as a key point of contact for internal and external stakeholders and support leadership meetings, Board meetings, and special projects.
  • Coordinate cross-functional activities, travel, conferences, and day-to-day administrative needs.
• Office Management:
  • Oversee daily office operations, ensuring the workspace is organized, stocked, and visitor-ready.
  • Manage office supplies, mail, packages, vendors, invoices, and workplace services.
  • Coordinate onboarding logistics for new hires and partner with HR, IT, and Finance on office initiatives.
  • Lead office culture and employee engagement efforts, including back-to-office initiatives, monthly team lunches, and other workplace experience programs.

Required Experience/Skills For The Executive Assistant & Office Manager

• 5+ years in executive support, office management, workplace operations, or similar.
• Experience supporting a CEO/senior executive.
• Exceptional organizational skills and attention to detail.
• Highly proactive with strong follow-through and problem-solving abilities.
• Excellent written/verbal communication skills.
• Strong judgment and discretion with confidential information.
• Professional, polished, warm, service-oriented demeanor.
• Ability to manage competing priorities and work independently in a fast-paced environment.
• Ability to lift/move boxes up to 25 lbs.
• Strong interpersonal skills; comfortable interacting with executives, employees, vendors, and external partners.
• Proficiency with Microsoft Office and/or Google Workspace.
• Retail/beauty/luxury/consumer experience.

Preferred Experience/Skills For The Executive Assistant & Office Manager

• Recent executive support in the retail, luxury, or beauty industries.

Education Requirements

• Bachelor's degree is preferred.

Benefits

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).