Office Assistant | Multi-Tasking Admin Powerhouse

Maine Windows and Doors, LLC; Portland (ME); On-site; USD 36,000 - 48,000; Full time

Job summary

Maine Windows and Doors, LLC is a trusted provider of high-quality windows and doors serving the Portland, ME area. We are seeking an organized Office Assistant to join our team and help keep operations running smoothly in a dynamic office environment.

You will manage phone and email inquiries, greet visitors, coordinate calendars, support invoicing and basic bookkeeping, and assist with order tracking and vendor coordination.

Qualifications

• Prior experience in an administrative/office support role preferred.
• Strong organizational skills with keen attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Friendly, professional demeanor with strong customer service skills.
• Experience in construction, home improvement, or building products industry is a plus.

Responsibilities

• Answer and direct incoming phone calls, emails, and customer inquiries professionally.
• Greet and assist walk-in customers, vendors, and visitors.
• Manage scheduling, appointments, and calendar coordination for staff.
• Perform general administrative duties including filing, data entry, and document management.
• Support project coordination by tracking orders, deliveries, and job statuses.
• Assist with invoicing, billing, and basic bookkeeping tasks.
• Maintain office supplies inventory and coordinate with vendors as needed.

Skills

Organization skills

Communication skills

Customer service

Multitasking

Tools

Microsoft Office

Job description

Maine Windows and Doors, LLC is a trusted provider of high-quality windows and doors serving the Portland, ME area. We are seeking an organized Office Assistant to join our team and help keep operations running smoothly in a dynamic office environment.

You will manage phone and email inquiries, greet visitors, coordinate calendars, support invoicing and basic bookkeeping, and assist with order tracking and vendor coordination.