Office Assistant

Maine Windows and Doors, LLC; Portland (ME); On-site; USD 36,000 - 48,000; Full time

Job summary

Maine Windows and Doors, LLC is a trusted provider of high-quality windows and doors serving the Portland, ME area. We are seeking an organized Office Assistant to join our team and help keep operations running smoothly in a dynamic office environment.

You will manage phone and email inquiries, greet visitors, coordinate calendars, support invoicing and basic bookkeeping, and assist with order tracking and vendor coordination.

Qualifications

• Prior experience in an administrative/office support role preferred.
• Strong organizational skills with keen attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Friendly, professional demeanor with strong customer service skills.
• Experience in construction, home improvement, or building products industry is a plus.

Responsibilities

• Answer and direct incoming phone calls, emails, and customer inquiries professionally.
• Greet and assist walk-in customers, vendors, and visitors.
• Manage scheduling, appointments, and calendar coordination for staff.
• Perform general administrative duties including filing, data entry, and document management.
• Support project coordination by tracking orders, deliveries, and job statuses.
• Assist with invoicing, billing, and basic bookkeeping tasks.
• Maintain office supplies inventory and coordinate with vendors as needed.

Skills

Organization skills

Communication skills

Customer service

Multitasking

Tools

Microsoft Office

Job description

About the Role:

Maine Windows and Doors, LLC is looking for a motivated and organized Office Assistant to join our team in Portland, ME! This is a great opportunity to be the backbone of a dynamic office environment, keeping operations running smoothly while working alongside a passionate and dedicated crew.

Responsibilities:

• Answer and direct incoming phone calls, emails, and customer inquiries in a professional manner
• Greet and assist walk-in customers, vendors, and visitors
• Manage scheduling, appointments, and calendar coordination for staff
• Perform general administrative duties including filing, data entry, and document management
• Support project coordination by tracking orders, deliveries, and job statuses
• Assist with invoicing, billing, and basic bookkeeping tasks
• Maintain office supplies inventory and coordinate with vendors as needed

Requirements:

• Prior experience in an administrative, clerical, or office support role preferred
• Strong organizational skills with keen attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Friendly, professional demeanor with strong customer service skills
• Experience in construction, home improvement, or building products industry is a plus

About Us:

Maine Windows and Doors, LLC is a trusted provider of high-quality windows and doors serving the Portland, ME area and beyond. We take pride in delivering exceptional products and outstanding customer service that keeps our clients coming back time and time again. Our team is built on a foundation of craftsmanship, integrity, and a genuine passion for improving homes — making this a workplace where people love to show up every day.