Office Assistant Medical ED

Riverside Health System; Brentwood (CA); On-site; USD 35,000 - 45,000; Full time

Job summary

Riverside Health System in Newport News, VA is seeking an Office Assistant to support the office manager with registration, eligibility checks, and reception duties. You will greet patients, manage phone lines, enter demographics, and assist with referrals and chart prep.

Responsibilities include updating records, scheduling, and reporting potential compliance issues while contributing to a professional and efficient front-desk workflow.

Qualifications

• High school diploma or equivalent preferred.
• Medical office experience preferred.
• Strong customer service and communication skills.

Responsibilities

• Verify and update patient registration and demographics data.
• Monitor daily schedule, schedule/reschedule appointments, obtain referrals and insurance details.
• Greet patients, answer phones, take messages, and maintain reception area.

Skills

Office administration

Customer service

Telephone skills

Attention to detail

Education

High school diploma or equivalent

Tools

Patient registration software

Job description

Newport News, Virginia

Hiring Range

$16.80 - $21.83/Hourly Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.

Overview

The office assistant works under the direct supervision of the office manager. Primary responsibilities include insurance eligibility, patient registration and reconciliation within the patient registration software, properly entering patient demographics, as well as greeting patients while answering the phone lines. Also responsible for taking appropriate phone messages, scheduling appointments, creating referrals, completing chart prep, providing information to and for the patients, maintenance and upkeep of the reception area, distributing mail and assisting other employees as needed. The office assistant also identifies, corrects, and reports compliance, insurance, and billing anomalies as they are recognized.

What you will do

• Ensures all patients’ registration and demographics information is correct and updated as needed. Monitors daily schedule, schedules/reschedules appointments when necessary, i.e. doctor’s illness, meetings, or vacation. Obtains referrals and insurance information. Completes clerical chart prep, prepares and prints visit summaries, receipts and other related documents. Reports any potential compliance concerns to the appropriate person.
• Recommends to office manager any process improvements needed to improve quality of service. Maintains appearance and cleanliness of the reception area. Actively engages in team huddles and staff meetings.
• Promotes the daily workflow. Preps charts in advance of visit. Greets all participants to the practice with immediate acknowledgment with eye contact and smile. Check-in process and demographic updates done in timely manner. Manages patient expectations with clear explanations. Uses good telephone technique including 4 part greeting and 3 rings or less guideline. Observes transfer and on-hold techniques.

Qualifications

Education

• , High school or equivalent (Preferred)

Experience

• Medical Office experience (Preferred)